Administrative Assistant at Riara Group of Schools

This will be a short term contract.

The right candidate should be competent in working with an Executive Director.

Duties and Responsibilities

• Receive telephone calls and take messages in the absence of the Director.
• Read, monitor and respond to email on behalf of the Director.
• Plan and organize meetings, appointments and prepare traveling itineraries where necessary.
• Take minutes during staff meetings, type and distribute them accordingly.
• Prepare presentations where required to.
• Manage and review filing.
• Order stationery and office equipment as and when needed.
• Maintain a neat, clean office at all times.

Qualifications Knowledge and Experience:

• A Diploma or Higher National Diploma in Business Administration,  or relevant qualifications from a recognized university
• Minimum 3 years’ experience working at a similar level
• Must be proficient  in MS Office Suite of Packages
• Must have accuracy and keen attention to detail
• Excellent time management and organizational skills
• Proactive and self-motivated with the ability to work under minimal supervision
• Excellent verbal and written communication skills.
• Excellent time keeper and customer oriented.
• Professional appearance

Relevant Skills

• Interpersonal skills – must be able to communicate to external clients, upper management and other employees.
• Organizational skills – must be able to schedule meetings, file, make travel plans and keep the Director organized.
• Communication skills – must be able to develop superior communication, take minutes and listen well.
• Attention to detail
• Discretion – position holder will be privy to information that must be protected, so being able to maintain utmost confidentiality and exercise discretion is essential for success in this job.
• Computer Skills – must demonstrate ability to write emails, print and scan documents, create PowerPoint documents and use a variety of computer packages.