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  • Posted: Apr 11, 2017
    Deadline: May 2, 2017
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    THE MISSION OF AIM Africa Inland Mission (AIM) is a Christian mission sending agency with a heart for Africa’s peoples. We have our roots in a small band of faithful men and women who, in 1895, ventured inland to reach Africans untouched by the gospel. Their vision set the course of AIM for over 120 years, as a community called and sent to live and mi...
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    Administrative Assistant - Clinical

    Purpose:
    To assist the AIM Care Clinical team to provide quality services by providing clerical and secretarial support.
    Build capacity of AIM Care to meet increasing counseling needs
     
    Key Result Areas:
    1. Client reception , Intake and follow up
    2. Record Keeping
    3. Assisting the clinical staff with administrative tasks
    4. Receipts and Basic book –keeping
     
    Responsibilities:
    Client Reception, Intake and follow up. 
    • Welcoming clients and guiding them in the completion of initial intake paperwork.
    • Coordinate new client and follow-up appointments.
    • Assist the clinical staff with client scheduling
    • Receive “intakes” – and give the details to the clinician on intake duty. 
    • Receive Phone calls and route them to the clinician as requested.
    • Check emails in the ‘clinical Assistant’ accounts and route them to intended recipients.
    Record Keeping
    • Assist in Client Chart maintenance and filing.
    • Filing the charts in the archive room (accurately in order)
    • Update the clients database as appropriate and needed
    Assist the clinical staff with administrative tasks  
    • Prepare new evaluation forms
    • E-mail educational materials and clinical reports to clients
    • Coordinate and prepare RVA & Rosslyn Clinic i.e. offsite counseling session 
    • Help clinical staff with office administrative needs such as photocopying, scanning etc
    Receipting and Basic Book-Keeping.
    • Handle cash /Check and credit card transactions with clients
    • Collect payments and issue receipts to clients
    • Keep reports of transactions
    • Assist in book-keeping 
    NB: Any other Duty assigned by the supervisor
     
    Candidate Profile:
    Qualification.
    Essential
    1. Diploma in Business Administration/Management
    2. Knowledge of Microsoft office suite.
    3. Knowledge of QuickBooks Program
    4. Valid certificate of good conduct
     
    Preferred/Desired
    • Diploma in Community Health, Social Work, Nursing, Clinical Officer or its equivalent.
    • CPA II 
     
    Experience. Essential
    • At least 1 year work experience in an administration position preferably in a health care setting
     
    Communication demands
    • Good communication in both English /Kiswahili
     
    Required Skills/Attributes & Competencies:
    1. Honest, trustworthy, God fearing person.
    2. High level of interpersonal skills with adults and children.
    3. High commitment  and ability to maintain confidentiality
    4. High level of clerical accuracy
    5. Effective time management

    Method of Application

    Qualifying individuals are welcome to request for an AIM-ABS application form from hrcoordinator.abs@aimint.org and send it along with their CVs and copies of supporting documentation. They should send the request to hrcoordinator.abs@aimint.org before the expiry date. 

    Only applications sent through this email shall be considered. 

    Please note that CVs will not be accepted without a completed application form. 

    Expiry Date: 2nd May, 2017

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