General Manager Administration at Equity Bank Kenya

Job Purpose:

• The General Manager, Administration will be responsible for overseeing the management of Equity Group property and assets, transport, warehouses and logistics as well as general administrative services.
• The job holder is required to oversee the overall daily office operations, improve administrative processes and policies, manage administrative staff and participate in long-term organizational planning.

Duties & Responsibilities

Planning And Budget Management

• Develop and implement effective administration policies and procedures. Review and update the procedures as required;
• Oversee the annual budget preparation for the department and present for management approval; monitor and control the administration budget;

Property Management

• Oversee the management of all property management services including the building cleaning and security, maintenance and repair and furniture and fittings;
• Responsible for the allocation and furnishing of office space for all branches and Equity Bank Head office.
• Supervise and review the performance of outsourced property managers and suppliers.

Procurement Management

• Oversee a team of Procurement Officers in partnering requestors to navigate the procurement cycle for tenders, Invitations-to-Quote
• Provide advice on procurement approaches and ensure alignment of all procurement processes through the development / enhancement of online procurement system
• Identify purchasing trend and opportunities for demand aggregation, inventory controls to improve procurement cycle time
• Optimize on the spend on all purchases to ensure value for money for the Group
• Assist in internal and external audit exercise on all procurement related matters, to implement audit recommendations and ensure compliance to internal control at all time.

Logistics Management

• Manage planning and implementation of logistics, including coordination with Project Managers and Project Developers.
• Participate in the development of logistics policies and procedures in line with the procurement policies and strategic objectives of the organization.
• Administer transportation, logistics systems, imports or exports, or customer issues.
• Monitor equipment import processes to ensure compliance with regulatory or legal requirements.

Fleet Management

• Oversee the transport and fleet management services and systems.
• Oversee the proper maintenance, safety and security of the motor vehicle fleet.
• Oversee the deployment of vehicles.
• Oversee the allocation and usage of fuel and ensure fuel accountability.

General Administration

• Oversee general administration services including security, telephone services, reception services and staff welfare.
• Oversee the management of the registry, courier and postal services in the organization.
• Ensures the provision of a conducive working environment including good lighting, sufficient office space and accessibility.
• Leadership
• Supervise and manage the performance and development of staff in the department in line with the Organisation’s goals, objectives, policies and regulations.
• Development of annual work plans and the annual budget plans and implementation.

Skills & Competencies

• Good leadership skills
• Good communication and teamwork skills.
• Good computer skills including Microsoft Word and Excel
• Must be a proactive self-starter and have ability to work with a minimum of supervision.
• Must be able to analyze problems encountered during work activity and recommend solutions.
• Must be able to manage time effectively to complete daily assignments
• Knowledge of Procurement management processes is an added advantage

Qualifications & Experience

• Bachelor’s Degree in Business Administration or management or a full professional qualification in Procurement/Facility Management
• A master degree or MBA will be an added advantage
• At least 12 years of experience, 8 in Administration role and 5 of which should be at manager level