Secretary at Taita Taveta County

TTCASB 7

Reporting to the Principal Human Resource Officer

Secretary Job Duties and Responsibilities

• Recording dictation in shorthand and transcribing it in typewritten form;
• Typing form drafts, manuscripts or recording from dictation machines;
• Processing data;
• Management of executive office;
• Ensuring security of office records; documents and equipment; including classified materials;
• Preparing responses to simple routine correspondence;
• Management of office protocol; managing of office petty cash; handling telephone calls and appointments;
• Operating office equipment;

Requirements for the Secretary Job

• A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized institution with a Shorthand of III (100 w.p.m.) and Typewriting Ill (minimum 50 w.p.m.).
• A certificate in computer applications from a recognized institution;
• Served in the grade of Personal Secretary or Secretarial Assistant or any other relevant and comparable position in the Public Service for a minimum period of three (3) years
• Management or equivalent qualifications from a recognized institution