Job Opportunities at Taita Taveta County - 11 Positions

TTCASB GRADE 7

Reporting to the Principal Finance Officer CCASB/2013/15)

Accountant Job Duties and Responsibilities

• Capturing of Accounting Data to IFMIS
• Bank Reconciliations and updating of Cash books
• Maintenance of Vote Book and Accounting Ledgers
• Assist in preparation of the Financial Statements
• Ensure adherence to the PFM Act 2012 and the PFM Regulations

Requirements for the Accountant Job

• Holder of Degree in Accounting, Finance or related Field.
• Holder CPA II Certificate
• Knowledge of Computers and related Packages

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TTCASB 10

Reporting to the Clerk of the Assembly

Procurement Officer Job Duties and Responsibilities

• Planning and co-ordination of supplies management services;
• Enforcement of Government procurement regulations, systems and procedures;
• Preparation of supplies estimates of expenditure and control of Vote;
• Initiation of policy, review and updating of existing regulations, supplies management instructions, inspection, training and development of the supplies personnel.
• Preparation and adherence of the Procurement Plans.
• Offer advise to the Clerk of the Assembly on Procurement matters

Requirements for the Procurement Officer Job

• Bachelors Degree in Procurement and Supplies Chain Management; OR
• Bachelors degree in Economics, Commerce, Business Administration or equivalent with postgraduate qualification in Procurement/Supplies Management;
• A candidate must have satisfactorily served in a related position in a public institution for a minimum period of five (5) years.
• Demonstrable knowledge and experience in procurement management

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TTCASB 7

The officer will report to the Administration Officer.

Transport Officer Job Duties and Responsibilities

• Supervise drivers in their day-to-day duties
• Oversee booking and scheduling of vehicles
• Allocate vehicles and duties to drivers and keep records of the vehicles.
• Prepare maintenance/repair schedules for vehicles including the service history;
• Ensure all vehicles are kept in good condition and are serviced when due or repaired when required;
• Analyze work-tickets and ensure compliance;
• Receive and compile motor vehicle statistics for management use;
• Manage motor-vehicle file registry and maintain motor-vehicles fleet register;
• Co-ordinate the ordering of new vehicles; and;
• Vehicle insurance and licensing;

Requirements for the Transport Officer Job

• Be a Kenyan Citizen;
• Diploma in Administration/Fleet Management/Logistics or Mechanical/ Automotive Engineering;
• Served as a Driver for a minimum period of three (3) years; and
• Certificate in First Aid Administration

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TTCASB 7

Internal Auditor Job Duties and Responsibilities

• Conducting internal audits as per audit plans
• Prepare supporting audit work papers and summarize results draft internal audit reports
• Conduct regular spot checks on identified risk areas as per risk assessment conducted to ensure action plans agreed with senior management are implemented.
• Identify internal controls improvement opportunities.
• Ascertain the effectiveness with which the County Assemblies assets are accounted for and safeguarded.
• Carrying out special audits as may be required from time to time

Requirements for the Internal Auditor Job

• A Bachelor of Commerce degree Accounting or Finance Option.
• Certified Public Accountant Part II (CPor Certified Internal Auditor (CIA).
• Registration with Institute of Internal Auditors Kenya.
• A minimum of 2 years progressive experience in audit function.
• Shown merit and ability in work performance results

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TTCASB 10

Reporting to the County Assembly Clerk

Clerk Assistant Job Duties and Responsibilities

• Parliamentary procedures, practices, conventions, traditions and etiquette;
• Research and preparation of Commission papers and related documents;
• Assisting the Clerk in offering administrative services to the CASB
• Search for fresh information/fads by consulting appropriate sources;
• Assisting the Clerk in offering administrative services to various types of committees; and,
• Activities pertaining to seminars and conferences for MCAs and staff.

Requirements for the Clerk Assistant Job

• Bachelor’s Degree in Social Sciences from a recognized university;
• Mastery of parliamentary procedures, practices and application of knowledge in the execution of the assigned functions, activities and tasks within specified sectors of parliamentary/ Assembly operations;
• Served as Senior Clerk Assistant or an equivalent position in the public or private sector for at least three (3) years;
• Exposure to procedures and practices of other parliaments within the Commonwealth through attachments, seminars, conferences and workshops;
• Attended middle level management seminars and training-for-trainers courses offered by recognized institutions;
• Masters Degree will be an added advantage; and,
• Experience in managing and serving Boards will be an added advantage

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TTCASB 8

Reporting to the Principal Clerk Assistant

Clerk Assistant Job Duties and Responsibilities

• Assisting in ensuring adherence to parliamentary procedure, practice, conventions, tradition and etiquette.
• Introduction to the operations of common wealth Parliaments and undertakes inductions and a guided on- the —job training for a minimum of two years.
• Research involving search for fresh information/ fads by consulting appropriate sources like documents or persons.
• Offering administrative services to the various types of County Assembly Committees, including the County Assembly Service Board.
• Organizing activities pertaining to seminars and conferences for members of County Assembly Staff.

Requirements for the Clerk Assistant Job

• A degree from a University in Kenya in any of the fields law, Finance, Management, natural resources management, education, planning, development studies, gender studies and Accounting
• Demonstrate flair for common wealth and Kenyan Legislative procedures.
• Demonstrate interest and commitment to the aims, objectives and principles of a devolved legislature.
• Good command of spoken and written English and Swahili coupled with
• Demonstrable report writing skills

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TTCASB 7

Reporting to the Principal Procurement Officer

Procurement Assistant Job Duties and Responsibilities

• Assist the Procurement officer in procurement matters
• Adherence to the procurement and Disposal Act and all the Procurement Regulations
• Maintaining of the Assembly Inventory Records
• Maintain and Update the Procurement related modules in IFMIS
• Shown merit in job performance
• At least 3 Years working Experience in an Accounting Field

Requirement for the Procurement Assistant Job

• Hold a Diploma I Procurement and Supplies Chain Management
• Have Three Years working experience and demonstrate knowledge in the relevant field.
• Proficiency in Computer Packages.

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TTCASB 7

Reporting to the Principal Human Resource Officer

Secretary Job Duties and Responsibilities

• Recording dictation in shorthand and transcribing it in typewritten form;
• Typing form drafts, manuscripts or recording from dictation machines;
• Processing data;
• Management of executive office;
• Ensuring security of office records; documents and equipment; including classified materials;
• Preparing responses to simple routine correspondence;
• Management of office protocol; managing of office petty cash; handling telephone calls and appointments;
• Operating office equipment;

Requirements for the Secretary Job

• A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized institution with a Shorthand of III (100 w.p.m.) and Typewriting Ill (minimum 50 w.p.m.).
• A certificate in computer applications from a recognized institution;
• Served in the grade of Personal Secretary or Secretarial Assistant or any other relevant and comparable position in the Public Service for a minimum period of three (3) years
• Management or equivalent qualifications from a recognized institution