Personal Assistant at Ital Global

Personal Assistant Job Responsibilities

• Devising and maintaining office systems, including data management and filing;
• Occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff.

Qualifications for the Personal Assistant Job

• Degree in Business Administration or related field of study
• At least two years’ experience in a vocational training institution.
• Proficient in Microsoft Office
• Discreet individual, able to handle highly confidential and sensitive information
• Presentable and ability to interact with high level clientele
• Excellent communication skills, both written and verbal
• Excellent organizational and coordination skills
• Strong sense of initiative
• Excellent interpersonal skills