Executive Secretary at Eldoret Water and Sanitation Company Limited (ELDOWAS)

Job Description

To ensure that all administrative and secretarial functions at the Managing Director’s office are carried out effectively and efficiently.

Qualifications

• The ideal officer should have the following minimum requirements:
• A Bachelors degree in Business Administration, Human Resource or any other relevant field with 3 years experience or Higher
• National Diploma in Secretarial Studies with 6 years relevant experience in a busy environment.
• Must be highly organized with a high level of computer literacy and report-writing skills.
• Have proven integrity, ethics, transparency and accountability and must have shown merit and ability as reflected in previous work performance and results.
• Possess good interpersonal and communication skills as well as self-drive.

Responsibilities:

• Providing secretarial and clerical support to the office of the Managing Director.
• Managing the Managing Director’s diary.
• Ensuring that there is an appointment and reception service for the Managing Director.
• Ensuring that there is availability of office correspondence and filing of all correspondences at all time and in a well organized manner.
• Attending to all incoming and outgoing company mails.
• Ensuring an organized office which is clean and orderly.
• Ensuring that there is adequate supply and control of stationery and other office materials at all times.
• Maintaining a sound and well organized filing system in the office.
• Receiving and attending to all visitors’ enquiries.
• Ensuring good housekeeping at workplace.
• Ensuring safety and confidentiality of all information and documents in the office.
• Performing any other duties as may be assigned from time to time.