Job Objective: To coordinate facilities and operational services of the University and ensure that university resources are at all times in a usable state to support learning activities.
Duties and Responsibilities:
- Ensure that repairs and maintenance schedules are prepared, approved and implemented procedurally;
- Ensure that university facilities are in working condition to support learning;
- Manage the security system of the entire University;
- Manage the University fleet/transport;
- Develop, implement and monitor the infrastructure management and maintenance policy;
- Oversee the construction new/renovated facilities;
- Oversee the design of new infrastructure;
- Ensure facilities and grounds are well maintained;
- Identify and recommend short and long-term needs related to infrastructure maintenance;
- Prepare departmental annual budget; scheduling expenditures; monitoring costs; analyzing variances etc;
- Develop risk management framework for the department;
- Coordinate major construction projects for the institution;
- Manage the University asset register;
- Monitor and evaluate performance of outsourced service providers;
- Develop SLAs with the outsourced service providers;
- Analyze invoices and follow up payment process with finance department;
- Facilities management – space allocation, furniture allocation, arrangement; and
- Point of contact in leasing the University’s grounds and facilities to external parties/bodies.
Qualifications and Experience
The candidate should possess the following qualifications and experience
- Bachelor’s degree
- 4 to 5 years relevant work experience
- Professional qualification in relevant field
Other Skills and Competences
- Financial Management skills;
- Report writing skills;
- Supervisory skills;
- Communication and interpersonal skills;
- Attention to detail; and
- Ability to work well with both support services staff and higher management.
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