Regional Human Resources Manager at International AIDS Vaccine Initiative (IAVI)

Job Description:

Reports to:    Regional Director – Africa and the VP – Human Resources

Summary of role:

Reporting to the Regional Director –Africa (with a dotted line reporting to the VP – Human Resources), the Regional HR Manager (RHRM) will have responsibility for all aspects of human resources for the Africa region.  These include employee engagement, organizational design, employee relations, performance and reward management, recruitment, training and development, in compliance with country and organizational requirements, and developing and/or maintaining Human Resources Policy and Procedure Manuals for Kenya and South Africa country offices.  The RHRM will also be responsible for working with African Management team (AMT) and staff on employee relation issues. The ideal candidate will partner with the AMT and Human Resources in New York HQ to ensure organizational strategy and goals are being supported by HR programs and practices in the region. This role requires strategic and operational expertise with the ability to communicate change and engage employees and managers alike.

Specific Responsibilities: 

• Function as an HR business partner for IAVI in Africa, developing and effectively communicating HR policies and procedures consistent with the philosophy and culture of IAVI, while ensuring local practices, laws and regulations are adhered to.
• Manage the staff recruitment (in coordination with Recruiting Manager from HQ) and consultant hiring process locally including onboarding, participating in the workplans and budgeting processes to ensure realistic workforce planning for the Africa region.
• Ensuring all contractual agreements in the region are in line with the local laws.
• Assist managers in developing and regularly review and update job profiles and descriptions to ensure roles and responsibilities are clear for each position.
• Manage development programs that support talent development and retention
• Proactively identify and handle employee relations issues with a focus on conflict resolution while ensuring fair and consistent treatment of employees in the region. Analyze employee relations trends, provide periodic detailed reports, and propose methods for improvement.
• Continuous review of Human resources policies to ensure they support best practice and compliance with local laws
• Manage reward and compensation programs, overseeing the implementation of compensation and benefits strategies including administering and managing employee welfareinsurance programs and pension plans
• Preparation of and monitoring of the Regional HR budget.
• Preparation of relevant regional human resources management reports.
• Manage the collection, storage and update of staff records including supporting and managing regional employee data within our global HR system. 
• Support managers to maintain good staff relations, providing specialist advice, coaching and practical support.
• Work with the Finance Manager and local counsel in each country to ensure compliance with the local tax laws
• Any other comparable duties and tasks that may be assigned by the Regional Director or the VP – Human Resources in the general support of IAVI activities worldwide.
• Partner closely with HR team in HQ office on global processes and initiatives (goal setting, performance management, merit cycles, engagement surveys, talent management). May get involved with HR programs for other offices globally. 
• Providing training to managers and staff on HR related programs and initiatives
• Facilitate orientation, onboarding and offboarding for all local staff
• Liaising with our Clinical Research Center partners in Africa to share tools, learning opportunities and to help strengthen their HR practices especially in critical compliance areas for IAVI.

We recognize each candidate brings a unique set of skills and expertise and therefore we prioritize the following core competencies: