Purchasing Coordinator at Fairmont Hotels & Resorts

Job description

Summary Of Responsibilities

Reporting to the Purchasing Manager, responsibilities and essential job functions include but are not limited to the following:

• Consistently offers professional, engaging and friendly service
• Assist the Purchasing Manager in the day- to -day operation of the department as required
• Foster and Promote positive colleague relations through an environment that encourages open communication, trust and mutual respect
• Handle all administration duties such faxes, mail, phone, photocopying and office supplies
• Ensure that all necessary documentation has been collected from vendors and trades p rior to start of work. (i.e.: application form, certificates of insurances, etc.)
• Monitor stock levels and Confer with the Head of departments to determine purchasing needs
• Evaluate all Purchase requisitions to ensure accuracy in terms of quality specifications
• Ensure Purchase orders are placed in a timely manner to ensure on time delivery
• Expedite and track orders to ensure timely delivery.
• Follow up with the suppliers when needed to confirm or change orders
• Communicate status of the order from approval through delivery
• Interact with the suppliers in case of delay in delivery of supplies, receipts of damaged goods or incorrect quantity of goods
• Notify the Purchasing Manager and the respective departments of any order delays
• Perform cost comparison and analysis
• Assist in sorting specifications with the suppliers for the Purchasing managers review
• Maintain updated records of invoice transfers and Suppliers contracts
• Liaise with the Accounts Payable to verify and reconcile invoices with Purchase orders
• Other duties assigned to you by the purchasing manager.

Qualifications

• Previous experience in purchasing/procurement is an asset
• Computer literate in Microsoft Window applications and relevant computer applications required
• University/College degree in a related discipline required
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities
• Highly responsible & reliable with exceptional attention to detail
• Ability to work cohesively as part of a team
• Ability to focus attention on guest needs, remaining calm and courteous at all times

Physical Aspects of Position (include but are not limited to):

Constant standing and walking throughout shift

Visa Requirements: Eligible to work in Kenya

APPLY TODAY: Whether you're launching your career or seeking meaningful employment, we invite you to visit www.fairmontcareers.com to learn more about Fairmont Hotels & Resorts and the extraordinary opportunities that exist!