Construction Admin at Penda Health

Job description

Role Description

We are bringing on a Construction Admin. Without you, construction at Penda would be very disorganized. You bring structure in our budgets and contracts, and help us keep track of everything happening in construction so we are better able to meet our timelines and learn from previous projects.

You will love this role if you love administrative work and structure and if you’re not afraid to push people to get things done.

A wide range of responsibility that will help shape up your career
Learn fast about a million things
Our culture is like nowhere else… come see for yourself

Responsibilities

• Raise purchase orders, track material/equipment purchases. Process bills in line with the purchase orders. Get receipts for all purchases from the Site Managers and enter them in our accounting system so they can focus on building beautiful Medical Centers.
• Ensure Site Managers receive their weekly float on time to enable smooth running of site errands and account for it timely.
• Track items purchased outside the approved construction budget and report weekly.
• Support the Finance Department by providing projections of expected weekly construction expenditure.
• Update the Finance Department with details of new suppliers and subcontractors and follow up with Finance Department to ensure timely payment of all suppliers and subcontractors.
• Get updates on landlord progress in preparing new sites from the Site Managers and send out a weekly update to the construction manager, finance team and expansion manager.
• Be the point of contact between construction team and other Support Office staff and ensure you follow up well with the rest of the construction team
• Draft subcontractor / fundi agreements work together with the Construction Manager and the Site Managers to get them signed in a timely manner and process the signed agreements
• Ensure all construction documents (contracts, invoices / bills and reports, etc.) are always well stored and organized in Dropbox and the construction whiteboard is up to date.
• Support the Site Managers in updating closing stock for construction materials at the end of each project.
• Perform general admin duties, including updating photocopying, scanning, and other miscellaneous errands.
• Provide any other support to the Construction Site Managers and Construction Manager as needed
• Communicate clearly and openly, always
• Your colleagues are happier at work because you work with us

We’re a start up – get ready for anything!

Who will be successful in this role?

• You are super organized. You can keep track of a million things and organize them for others to understand
• You love new challenges and are very quick to learn and adapt to new situations.
• You are good with numbers and pay attention to details. The number of zeros matters!
• You are a hustler and love to get your hands dirty. You set your mind on something and get it done, no matter what
• You’re not afraid to chase our Site Managers to get the documentation and updates you need
• You are open and honest about everything, always! You are great at communicating clearly and often about your progress and about any challenges you are facing
• You are excellent at feedback and healthy conflict. At Penda we love feedback because we believe it helps us grow. Also, if you disagree with someone, you don’t let it pass
• but address it head-on in a respectful manner.

Requirements

• Available Full Time
• Fluent in English and Kiswahili

Package

• Basic Salary depends on qualifications and experience.
• Strong benefits package including full medical cover for inpatient and outpatient for your whole family.