Monitoring & Evaluation Officer at Micro Enterprises Support Programme Trust (MESPT)

REF: 007/2018: MONITORING & EVALUATION OFFICER

Department

Programmes

Position Reports to

Chief Executive Officer

Duty Station

Nairobi

Job Purpose

The M&E Officer will be responsible for the design and implementation of M&E framework that is integral to achieving MESPT AgriFi Programme objectives.

Key Responsibilities

• Ensure that AgriFi is compliant with all donor-reporting requirements.
• Review, analyze and compile monthly, quarterly and annual activities reports to comply with AgriFi and MESPT reporting requirements.
• Provide inputs, information and statistics for quarterly, annual and other reports for the CEO/Programme Manager on the goal achievements.
• Participate in annual project reviews and planning workshops.
• Provide tools for measurable performance Indicators.
• Prepare monthly and quarterly progress reports based on project activities.
• Prepare AgriFi programme risk alerts on projects that may be unsuccessful.
• Develop M&E system for the AgriFi partners, donors, stakeholders in line with existing M&E system.
• Develop and strengthen AgriFi programme monitoring, inspection and evaluation procedures.
• Monitor all AgriFi activities’ expenditures and progress towards achieving outputs.
• Monitor and evaluate overall progress on achievement of results.
• Monitor the sustainability of the project's results.
• Provide feedback on business strategies and models.
• Train staff, partners, and volunteers on guidelines, surveys and other data collection tools as per donor indicators and requirements.
• Conduct regular reviews of achievements against planned targets and share identified performance and budget utilization gaps to relevant users.
• Update the internal program dashboard based on approved progress reports.
• Support in data quality control through identification of data quality gaps.
• Spearhead performance improvement through data quality assessments and performance reviews.
• Coordinate and enforce data quality compliance of external M&E resource persons in line with existing M&E system.
• Update M&E risk register, and other M&E policies and frame works based on emerging risks incidents and implementation issues.

Other Duties & Responsibilities

• Help to identify funding opportunities for AgriFi to apply in relation to its programme thematic areas and M&E.
• Take a lead role in the project continuous quality improvement (CQI) team.
• Suggest tactics for improving the efficiency and effectiveness of the business by identifying bottlenecks in completing project/ other business activities and developing plans to minimize or eliminate such bottlenecks.
• Any other duties as may be assigned by the manager.

Key Result Areas

• Monitoring and evaluation compliance
• Project Success indicators
• Tracked Feedback
• Impacts indicators in all results levels
• Inspection reports
• Risk indicators
• Data management and quality analysis

Job Specification

• University Degree preferably in, Economics, Finance, statistics, Social studies or related field.
• At least 5 years of experience in the design and implementation of M&E in development projects.
• Experience in designing tools and strategies for data collection, analysis and production of reports.
• Familiarity with principles & current approaches to M&E using both quantitative and qualitative methods.
• Flexible, able to deal with ambiguity and changes in designing and monitoring M&E systems and standards.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Access, statistical packages) and the Internet.
• Must be willing to travel in‐country and provide on‐side leadership.
• Self‐motivated and able to work without close supervision.
• Excellent organization and planning skills; detail oriented.
• Expertise in analyzing data using statistical softwares.
• Good report writing, communication and presentation skills.