Team Assistant at World Health Organization

Job description

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implementWHO country cooperation strategies that are aligned with Member State's healthand development agendas, and harmonized with the United Nations country teams.

Description Of Duties

The incumbent will performthe following duties:

• Provide a full range of secretarial services, ensuring that deadlines are met and correspondence and queries are responded to in a timely manner. Type and edit technical reports, documents and presentations in accordance with WHO style, draft general correspondence on own initiative or upon instructions.
• Receive, screen and process incoming correspondence and requests, obtaining and attaching background information and forward to the staff concerned; drawing their attention to specific issues/problems as necessary.
• In close coordination with the Administration/Finance unit, process all requests related to programme activities, such as procurement of goods and services, DFC, APWs, Fellowships, consultants, etc, obtain necessary approvals and initiate action in GSM. Follow up with concerned parties the completion of deliverables and payments. 
• Make necessary arrangements for field visits and duty travel of team members, consultants and visiting missions, follow up on ticket and hotel reservations, security clearances, and initiate the travel requests in GSM.
• Assist in organizing meetings, workshops and training activities, by typing documents and presentations, sending letters to participants, photocopying and preparing files, follow up with logistics units regarding arrangements.
• Provide secretarial support during meetings.
• Screen and receive visitors and telephone calls, make appointments, answer queries of and/or redirect visitors and callers. Update and maintain records and reference files.
• Replace support staff, and perform other related duties including provision of support to other areas of work and teams as required.

Required Qualifications

Education
Essential: Completion of secondary education supplemented by secretarial/administrative training.
Desirable: University degree inbusiness administration, social sciences or related field is an asset.

Experience

Essential: At least 3 years of relevant secretarial/administrative experience.
Desirable: Relevant experience in the UNsystem

Skills

Good knowledge of pertinent WHO procedures and established rules.Good drafting skills Good team work skills,Ability to deal with people of diverse backgrounds, Ability to work under pressure.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Local language.

Desirable

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at KES 1,441,910 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Additional Information

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.