Executive Assistant at KANCO

Job Details

She/He will provide administrative support to the Executive Director’s office and to the KANCO’s management team.

Duties and Responsibilities

• Provide general support and assistance to the Executive Director in execution of their work.
• Manage EDs office including communication, information, public relations, board meetings, logistics and appointments.
• Assist the Executive Director in preparation of documentation, reports and presentation for meetings.
• Manage the Executive Director’s calendar and diary for meetings, appointments, events and other engagements
• Maintain the necessary information data base for the EDs office and contact database for relevant stakeholders and collaborators.
• Facilitate travel for Executive Director including booking for air tickets, accommodation etc
• Handle ED requests and inquiries, when appropriate
• Provide Secretarial and Administrative Services to the Management team.
• Manage KANCOs mail system.
• Manage efficient filing system.
• Manage travel logistics for all staff and international guests.
• Take and maintain minutes of staff meetings
• Contact person to KANCO members and providing information and advise.
• Respond to routine letters.
• Manage office petty cash.
• Provide support to program staff in organizing workshops, trainings and conferences.
• Maintains positive visibility, good public image, and good public relations for KANCO.
• Carry out any other assignments as may be assigned by the Executive Director/Management Team from time to time.

Required Qualification

• Bachelor’s degree in in Business/Public Administration/Management related field.
• At least 5 years work experience in a similar position and preferably in an NGO

Competencies Required

• Strong work ethic, willingness to learn and ability to work on flexible schedule
• Ability to multiple tasks and meet deadlines, must have initiative and be able to work with minimal supervision.
• Good analytical, dynamic thinking skills, results oriented and has strong attention to detail.
• Strong organizational and managerial skills; ability to multi-task
• Good written and oral communication skills and presentation skills
• Possess excellent people skills and ability to motivate to achieve results; good management and supervision skills and result oriented.
• Good negotiation and public relations skills.
• Excellent technological orientation and good working knowledge with MS Office suite.
• Basic knowledge in financial management including budgeting.
• Commitment to and understanding of KANCO’S vision, mission and values