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  • Regulatory Pharmacist at GlaxoSmithKline Plc (GSK)

  • Posted on: 16 April, 2019 Deadline: Not Specified
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  • We are a science-led global healthcare company that researches and develops a broad range of innovative products in three primary areas of pharmaceuticals, vaccines and consumer healthcare. 

    As one of the few healthcare companies researching both medicines and vaccines for the World Health Organization’s three priority diseases – HIV/AIDS, tuberculosis and malaria, we are very proud to have developed some of the leading global medicines in these fields.

    Regulatory Pharmacist


    Your Responsibilities

    Job Purpose

    • To compile and submit registration dossiers in accordance with the country specific requirements to relevant Regulatory Authorities in East Africa.
    • Dossier Maintenance Submission of post registration variations in line with country specific regulatory requirements
    • Submission of updated product Package insert or labeling updates in line with country specific requirements and in line with the internal GSK requirements.
    • To maintain the relevant Global and local Regulatory and compliance databases
    • To align regulatory product registration submission strategy to commercial product strategy
    • Manage and develop strategies that overcome regulatory challenges for new product registrations and line extensions
    • Review of promotional materials to ensure adherence to country specific requirements

    Regulatory Executive
    Business growth through new products registrations and maintaining the registrations (license renewals/license validity and lifecycle management) on an ongoing basis in the assigned country/region, thus ensuring continuity of supply and regulatory conformance to all applicable laws and guidelines.
    To ensure that any other applicable licenses, e.g. Wholesale licenses and Medical representative permits are issued by the regulators.
    To ensure QMS objectives for the assigned country/region are met.

    Business development

    • Expand geographical niche to deliver growth by New Product Registration Business
    • Ensure registration licenses are maintained (license renewals/license validity) on an ongoing basis in the assigned country or region.
    • Ensuring continuity of Product Supply by submitting and following up on lifecycle management changes (CMC and labeling changes) with the regulatory authority.
    • To ensure that trading licenses, Wholesale licenses and Medical representative permits are issued by the regulators
    • Guidance and technical advice to Commercial Teams (Demand & Supply, Tenders and Pharma Marketing).

    Regulatory Compliance

    • Maintenance of all regulatory databases as per applicable SOPs and Guidelines
    • Ensure that the OPAL database is updated on a regular basis.
    • Ensure timely submission of Registration dossiers for registration/variations and ensure that the licenses are maintained on an ongoing basis.
    • Support the artwork control process in Agile or any other GSK system to ensure changes and approval are done in time to avoid product stock out or delays in supplies.

    Product lead on all GSK Pharma and Vaccine portfolios in the assigned country TANZANIA
    Medical Governance

    • To ensure that any Regulatory Compliance issues from the assigned country are promptly notified to the line manager and the Medical Governance Committee (MGC)

    Essential Job Responsibilities

    • Evaluation, compilation and submission of Registration Application dossiers to Eastern African Regulatory Authorities, which is an accurate and ethical presentation in accordance with established format.
    • Maintenance or registration dossiers including submission of renewals in the relevant markets
    • Submission of labeling updates in line with the GSK timelines and requirements and country specific requirements
    • Evaluation of artwork and initiation of artwork changes where relevant
    • Review of promotional material
    • Liaising with the regulatory Authorities in Eastern Africa.
    • Review of promotional material in accordance with GSK Promotional and Marketing Code

    As Regulatory Executive

    • Ensure timely submission of Registration dossier for registration on an ongoing basis for the assigned country, Business growth through submission and registration of new chemical entities (NCE) / New Products and established products as part of the PREP Project.
    • To prepare regulatory dossiers and letters, for new products within the assigned country or region (or for any other country in East Africa as and when required) which involves
    • Requests to Central for Dossiers, CD/ Electronic, samples, COPP, CoA, GMP certificates
    • Preparation
    • Review
    • Submission,
    • Follow up
    • Liaise with Regulatory Authorities on matters relating to Regulatory approvals for GSK Products.
    • Response to Queries (RTQ’s)
    • requests for additional information
    • Post Approval commitments (where applicable)
    • License Retention and renewal follow ups
    • Submit Variations
    • Maintaining and review of regulatory databases with registered product information on local systems and repository areas for CPP, GMPs as per applicable SOPs and Guidelines e.g. OPAL, Shared Regulatory Databases, PRION, ISIS, OPAL Vaccines, RABIS.
    • Ensure registrations are maintained (license renewals/license validity) on an ongoing basis in East Africa. Maintain product registrations by ensuring re-registrations/renewals are done on time and notifications to changes on the registered details are also done in a timely manner.
    • Gather Regulatory Intelligence Providing intelligence to local operating company stakeholders and central team on changes in regulatory environment in the region. Update ISIS and any future replacement.
    • Submission of marketing authorisation transfers/Acquisitions
    • To interact with Regulatory Authorities and ensure development of close and effective relationships that is of benefit to the company.
    • Negotiate with Regulatory Authorities on issues such as labelling, advertisement approvals and product complaints.
    • Supply Chain continuity, validity of existing licenses/marketing authorisations
    • Submission of variations namely clinical extensions, source changes, pack amendments, shelf –life extensions, formulation and finished products specification changes.

    Works with HOD to ensure that SOP’s that impact on QMS are reviewed, whilst maintaining visibility on all steps of the changes.
    Support the QMS departmental Champion
    Play a role in risk mitigation and meeting GSK standards of operation
    Ensure that Level 1 and Level 2 audits within the Country are carried out
    Work with QMS team/other departmental members to ensure risks are identified and managed

    • Scheduled training for teams on L1 audits and provide them support during audits
    • Ensure that CAPAs are set and those accountable follow through with implementation

    Schedule and confirm compliance with QMS meeting actions

    • Medical Governance Team Member

    Support Medical Governance By Meeting Company AE Reporting Requirements

    • Notifications of Regulatory Compliance issues to MGC.


    • Challenging the constraints of Regulatory Authorities on regulatory issues
    • Handle communication with Regulatory Authorities on product recall situations with a view of minimizing negative impact for GSK
    • Devise efficient filing strategies for a fast submission and approval turnaround time
    • High risk compliance issues involved in the role.
    • Combining 4 different roles and still ensure achievement of department’s as well as individual’s objectives.
    • Focussing on assigned Portfolios and Markets while maintaining regulatory visibility on other markets.
    • Interaction with many internal and external players.
    • Interaction with cross functional teams e.g. in QMS Team.
    • This position is governed by GSK SOPs, GQPs and Government Regulatory Guidelines, Legislations and Proclamations.
    • Requires constant awareness of regulatory environment.
    • Dynamic environment within which Regulators operate pose a challenge in how or who will tackle issues.

    Country Regulatory lead for As assigned by the Line manager
    Working closely with the Regulatory Executives/Manager to achieve the market’s Regulatory Objectives.

    Why You?

    • A University graduate with Bachelor of Pharmacy or Science based degree or equivalent
    • Work experience of 2-5 years in pharmaceutical regulatory environment
    • Good interpersonal skills, high integrity and ability to engage in ethical conversations are a pre-requisite
    • Excellent communication skills


    • Knowledge and experience of Regulatory Affairs in markets in Eastern Africa

    Independent Thinking

    • Lobby and network with Regulatory Authorities for fast track approval of GSK products.
    • Provide regulatory support/training to stakeholders as appropriate


    • Ability to work well under pressure and still maintain sound balance in decision making.
    • Ability to meet the deadlines for the strategic and tactical plans.
    • A minimum of a Life science degree from a reputable university within the EA region.
    • Diverse regulatory requirements in the region require vast experience and technical knowledge to ensure full compliance. Good working knowledge of regulations, current industry practices, and strong experience with interpretation and application. Experience in domestic environment with international regulatory environments with the ability to seek out, understand and apply regulatory guidance from internal and external sources, and maintain focus on compliance as the highest priority
    • Managing complaints and reporting requires knowledge and experience in pharmacology and phamacovigilance.
    • Excellent written and verbal communication, presentation, and facilitation skills
    • Communication and Working with Multifunction teams both within and without GSK Kenya.
    • Participate in crisis management
    • Two to three years minimum experience in pharmaceutical regulatory governance
    • Training on relevant GSK policies and SOP’s
    • Good communication and presentation skills
    • Good team player and have demonstrated ability to motivate teams.
    • Good understanding of the Regulatory environment
    • Ability to make evaluative judgments.
    • Ability to communicate and interact competently and professionally at all levels within a broad, complex environment.
    • Skill in the use of computer technical, and database applications.
    • Good working computer knowledge.
    • Daily communication with Regulators and Internal Customers.
    • Good understanding of Regulatory and QMS business processes
    • Ability to harness the commitment & contribution of team members outside of department
    • Strong analytical skills
    • Good collaboration and negotiation skills

    Method of Application

    Interested and qualified? Go to GlaxoSmithKline Plc (GSK) career website on careers.peopleclick.com to apply

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