Personal Assistant at Armada Human Capital

Job Summary

Responsibilities

• Maintain the Partners' diary.
• Book for Partners' meetings within the office and any other engagements that they may have outside the office
• Book the CLEs for the Partners and to ensure that they attain all their points
• Scheduling shared calendar appointments.
• Organize and plan for meetings
• Book meeting rooms
• Ensure cleanliness of the meeting rooms
• Ensure availability of refreshments in a timeous manner
• Receive Partners' visitors and clients
• Manage & maintain the Partners' Office
• Ensure cleanliness and tidiness of the Partners' offices
• Ensure availability of stationery in their offices
• Ensure that the equipment in the offices is in good working conditions
• Ensure that the Partners' newspapers are in their offices in good time and that their refreshments are served on time
• Organize Partners' client entertainment
• Liaise with Partner and client's PA to schedule the appointment
• Book for the venue
• Arrange for payment with Accounts Department
• Arrange for transport to the venue, as needed.
• Manage incoming and outgoing mail
• Receive, record and distribute office mail promptly
• Ensure timeous delivery of all outgoing mail and returns thereof
• Respond to general correspondence
• Organize Partners' travel and transport
• Booking of taxis
• Booking of flights, visas, airport transfers, etc
• Booking of accommodation
• Filing & Client Management
• Thorough knowledge of files and clients
• Bring up of documents as requested by the Partners
• Implement an efficient bring up system
• Ensure proper follow up of documents and files leaving Partners' offices
• Liaison with clerks for filing and registration, returns and feedback
• Retrieval and return of library books

Other Responsibilities

• Act as relief the receptionist;
• Any other task that may be assigned from time to time

Education And Experience

• Minimum C+ qualification in KCSE
• At least a Diploma in Secretarial, Administration, or Office Management
• Prior experience working as a Personal Assistant is highly desirable.
• High level of confidentiality, good competencies in computer packages
• Good command of written and spoken English
• Smart in appearance and manner
• Excellent communication skills