Accounts Payable at Nairobi Safari Club

 Role Purpose: 

• To ensure the accurate, timely, and efficient processing of supplier invoices and payments, while maintaining proper financial records, supporting cash-flow management, and ensuring compliance with company policies and financial controls.

ROLES AND RESPONSIBILITIES (include but are not limited to):

• Bank all the income in the Hotel (cash, currency and cheques) on a daily basis.
• Answer all vendor inquiries and reconcile weekly/monthly statements.
• Assist with supplier calls, inquiries and disputes.
• Prepare month-end reconciliations of Accounts Payable.
• Provide daily, weekly and monthly reports, including (without limitation) creditors' ageing reports and reconciliation reports
• Process and prepare weekly cheque payments, obtain the authorizing signature, and file.
• Assist in liaising with vendors and suppliers to resolve payment discrepancies, negotiate payment terms and ensure timely payment.
• Reconcile accounts and assist with audits as required.
• Post daily banking in SunSystems.
• Reconcile the prepayments account in SunSystems.

Skills and Competencies:

• Strong understanding of accounting principles and financial regulations; proficient in MS Office, i.e., Excel and Word, and hotel finance systems such as Micros, Opera, Materials Control, and SunSystems.
• Numbers-oriented with excellent organizational skills and high attention to detail; capable of spreadsheet formulation and data analysis.
• Effective verbal and written communicator with the ability to interact professionally across departments and with guests. 
• Maintains high standards of ethics and professionalism; able to manage difficult situations. • Able to communicate and negotiate effectively with internal/external customers, both in written and verbal formats.
• Demonstrates the ability to handle multiple tasks, prioritize workload, and thrive in a dynamic, fast-paced environment.
• Able to deal with the general public, customers, associates, and government officials with tact and courtesy.

Experience and Qualifications: 

• Bachelor's Degree in Accounting or its equivalent.
• At least CPA Part II.
• 3 years of working experience as an Accounts Payable Officer in a 4-5-star hotel, preferably with an international brand.