Accounts Payables at Orchid HR Outsourcing

Position Summary

• We are seeking a detail-oriented and proactive Accounts Payables who will ensure accurate and timely processing of supplier invoices, payments and expense claims. He/she will be required to support the company’s supply chain by maintaining healthy vendor relationships, monitoring payment cycles and ensuring compliance with internal controls and regulatory requirements.

Key Responsibilities

• Receive, verify, and process supplier invoices for accuracy, completeness, and compliance with policies.
• Code and post invoices in the accounting system.
• Route invoices to relevant department heads for approval and follow up on outstanding approvals.
• Prepare and process payment runs (cheques, EFT, bank transfers, mobile payments).
• Record supplier payments and expenses in the accounting system.
• Monitor due dates to ensure timely settlement of obligations and avoid penalties or disruptions.
• Track and allocate operational expenses accurately.
• Reconcile supplier statements with company records and resolve discrepancies.
• Maintain accurate and up-to-date creditor ledgers and vendor files.
• Prepare monthly creditor aging reports and accrual schedules.
• Support monthly, quarterly, and year-end financial closing.
• Act as the main contact for supplier queries on payments.
• Manage disputed invoices by coordinating with suppliers and internal teams.
• Build and maintain strong supplier relationships to ensure uninterrupted supply of goods and services.
• Ensure compliance with statutory requirements (VAT, withholding tax, excise duty).
• Provide documentation, reconciliations, and schedules for internal and external audits.
• Develop and support projects or initiatives related to payables to improve accuracy, efficiency, and compliance

Qualifications & Experience

• Diploma or Bachelor’s degree in Accounting, Finance, or Business Administration.
• CPA (K) Part II or ongoing certification preferred.
• 3 years’ experience in accounts payable or finance in a manufacturing, building materials environment.

Requirements

• Strong organizational and reconciliation skills.
• High attention to detail and accuracy.
• Good communication and relationship management skills.
• Proficiency in Microsoft Excel and accounting software (e.g., SAP, QuickBooks, or ERP systems)
• Ability to manage multiple priorities and meet deadlines.
• Integrity, confidentiality, and strong ethical standards.