Accounts Receivable - East Africa at BIC

JOB DESCRIPTION 

• Timely receipt of customer payments in JDE as per the remittance advises and in compliance with financial policies and procedures
• Processing customer claims in a timely manner, this includes pricing claims, returns, special allowances and rebates
• Weekly reconciliation of Graphic customer receipts and ensuring that there no un allocated receipts at the end of the month.
• Monthly circulation of account statement to all customers
• Ensuring monthly reconciliation of all key customers.
• Ensure all customer invoices are ETR compliant and generating monthly Z reports that reconciles to the monthly sales
• Maintaining credit limits in JDE and ensuring that the same is strictly adhered and in accordance with the company policy
• Monthly preparation of customers DSO reports
• Maintain account receivable files customer files and records.
• Ensuring customer queries are addressed in a timely manner Ensuring that GL fully reconciles with AR sub ledger
• Assist Accounting Manager in preparation of weekly and monthly customer aging reports.
• Weekly review of AR aging to ensure compliance
• Weekly cash forecasting of customer payments
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• ICO’s are completed accurately and timeously i.e. day 3 for AR. Items older than 3 months are resolved;
• Ensures that company internal control policies and procedures are being adhered to, drives process improvements throughout the company, implement Highest Priorities and Key Control changes as required by Internal Audit Report
• Liaise with external auditors, assist Accounting Manager in preparation of audit requirements, participate in annual audit stock count
• Implementation of external audit recommendations
• Ensure strict adherence to the company credit policy. Assist in adhoc project management as and when required by the Accounting Manager.

MAIN RESPONSIBILITIES / TASKS

KEY PERFOMANCE INDICATORS

• General ledger integrity – Ensuring GL is in tandem with sub ledger
• Successful implementation and adherence to internal controls and external audit and IT recommendations;
• Timely circulation of customers statements
• Real time posting of customer receipts in JDE
• Effective management of AR and resolution of claims and queries;
• No discrepancies in ICO's;
• 100% reconciliation for key customers
• Accuracy and completeness of AR cash forecast