Admin and Sales Assistant at Gilfield Services Ltd

Duties and Responsibilities:

1. Execute sales strategies under the guidance of sales administrator.
2. Assist and support sales personnel in achieving sales outcomes and goals.
3. Assist sales administrator in preparing schedules for the sales staff.
4. Answer and respond to customer sales needs and objectives.
5. Organize and arrange sales meetings and conferences.
6. Coordinate with marketing teams in reaching set goals and objectives.
7. Maintain and manage customer databases.
8. Update customer database with sales orders, delivery, and payment details.
9. Coordinate between sales and production departments.
10. Initiate best practices and standards in providing administrative assistance to sales staff.
11. Manage office facilities including asset register(s)
12. Ensured polite and accurate answers to customer inquiries and issues.
13. Maintained project schedules; and administered sending orders for processing.
14. Organized distribution of new products/tools to staff; and managed inventory process for orders.
15. Computed data into marketing database; and responded to catalog requests.

Requirements & Skills:

1.  Bachelor’s Degree desirable and/ Diploma in Sales or equivalent work expertise
2.  Excellent organizational skills
3.  Prior experience in mechanical engineering will be an added advantage
4.  Excellent computer skills experience in of use of MS Word and Excel.
5.  Prior Administrative experience highly preferred
6.  Ability to prioritize and manage multiple tasks is required
7.  Proven ability to handle a large workload in a fast paced environment
8. Maintain calendars/meeting schedules and travel plans for Sales staff
9. Effective direct verbal communication with group and transient clients
10.  Produce precise written meeting proposals, correspondence and contractual agreements.