Admin Assistant (Temporary), Food Services at Aga Khan University Hospital

Responsibilities:

Ensuring the smooth and efficient operation of the department by managing administrative tasks

• Maintain Departmental personnel files as per the SQE
• Daily catering functions booking, updating, distributing summaries to Kitchen and functions office and making follow up.
• Meal voucher ordering for staff cafeteria and Java use
• Maintain float and organize for Reimbursement keeping reports on the same

Supporting staff in administrative issues

• General office administration and documentation and record keeping.
• Departmental and Interdepartmental communication both Verbal and written as needed.
• Evaluating KPI, Goals, and objectives for the department
• Preparation of Monthly meal cards for issue to respective departments and keeping records of the same.
• Tabulating monthly allowance reports for cooks for Managers approval.
• Tabulating monthly functions reports for both internal and outsourced
• Coordinates all Outsourced functions.
• Tabulating Monthly Sick off reports for cooks and the leadership team.
• Manages the Manager calendar and ensures all reports from the supervisors are handed over on time in the right format.
• Distributing and follow-up on documents for signatures
• Assist in audit preparation and documentation (proper record keeping)
• Any other duty as may be assigned by the supervisor or designee

Requirements:

• Certificate in Food and Beverage Service\ Business Management, Secretarial studies will be an added advantage
• Should Computer Literate with a minimum of 2 years working experience in the food service industry
• Ability to express verbally and in writing in a clear manner.
• Excellent customer service skills