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  • Posted: Mar 31, 2023
    Deadline: Apr 20, 2023
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    UNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.
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    Admin Officer (Kakuma)


    • Contribute to the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
    • Monitor the day-to-day personnel and administrative operations of the office.
    • Provide advice on personnel and administrative policies and procedures.
    • Liaise with Government and other external actors in providing vital supportive services (i.e. processing of residency, visas, tax exemptions, etc.).
    • Attend inter-agency and other meetings, with specific focus on general administration, staff safety and  human resources issues (i.e. common  services), when requested.
    • Implement processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
    • Coordinate the preparation of staffing and administrative budget requirements for the office.
    • Participate in a competitive procurement process for selecting, awarding and issuing local contracts, in line with UNHCR regulations, rules and procedures.
    • Manage contracts for the premises, cleaning and security services, and other services as and when required.
    • Serve as a member of the Local Contracts Committee (LCC).
    • Undertake missions to field locations to review administrative arrangements and make appropriate recommendations as required.
    • Provide guidance and oversight on processes related to the mission travel of staff.
    • In the absence of an HR Officer, prepare recruitment, appointments and administrative formalities concerning local staff.
    • Review and approve the settlement of employee entitlements including DSA, local salaries and the Medical Insurance Plan (MIP).
    • Coordinate training and capacity-building activities to staff in administrative related areas.
    • In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR.
    • Perform other related duties as required.

    Minimum Qualifications
    Years of Experience / Degree Level

    • For P3/NOC 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

    Method of Application

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