Administrative Assistant at Africa Nazarene University (ANU)

JOB REF: ANU/ADMIN/02/22

Job Purpose

Responsible for supporting the smooth running of the Department/ School through managing records/ documents/ files/ supplies, handling enquiries, data entry and conducting other related administrative/clerical activities.

Key duties and responsibilities

• Facilitate admissions and enrollment of students by verifying student admission records, registration, and reporting.
• Handle student and others’ enquiries as a first point of contact in the section through email, walk ins, telephone calls and other modes of communication.
• Provide first level guidance and approval guidelines on credit transfers, unit selection, change of mode of study, request for directed studies, procedures for submitting class work, access to
• course materials, distance learning, and other student matters.
• Enter important student personal and demographic information on the student management system and update faculty bio data in the system.
• Preparation of class and examination timetables.
• Preparation and analysis of students’ registration and enrollment reports.
• Allocate and ensure classroom and space availability.
• Process and issue student ID cards.

Academic and Professional Requirements

• Bachelor’s Degree in a relevant field
• Minimum of two (2) years relevant experience
• Demonstrated proficiency and certification in Information Technology.

Personal Attributes, Skills, and Competencies

• Interpersonal skills
• Communication skills
• Organizing and time management skills
• Team player
• Detail oriented