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  • Posted: Mar 26, 2021
    Deadline: Not specified
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  • CrossBoundary is a mission driven investment firm committed to unlocking the power of capital to make a strong return while creating a lasting difference in frontier markets.
    Read more about this company

     

    Administrative Assistant

    Job Description

    We are currently looking for an Administrative Assistant to facilitate the efficient operations of the Nairobi office by performing a variety of clerical and administrative tasks. The ideal candidate will be a proactive problem solver with excellent communication skills and attention to detail. We are looking for a candidate with previous experience working in an office environment, performing administrative duties, and providing support to a highly diverse team. Additionally, candidates much have a solid working knowledge of office processes, computer software, and electronic communications tools. This role is responsible for responding to ad hoc requests, coordinating/tracking projects, and managing business-as-usual projects such as filing, copying, researching printer problems, and organizing logistics.

    Primary Responsibilities

    • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
    • Process and direct mail and incoming packages or deliveries
    • Perform a range of staff and/or operational support activities; serve as a liaison with other departments on basic administrative and/or operational matters
    • Arrange meetings and conferences; schedule interviews and appointments and perform other duties related to maintaining one or more individual schedules; make travel and lodging arrangements, either directly or through travel agencies
    • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
    • Order, stock, and distributes office supplies
    • Submit and reconcile office expense reports
    • Organize all shipments and distribution routes to ensure timely deliveries e.g., swag items, team care packages, etc.
    • Assist in organizing and supervising other office activities e.g., event planning, team lunches, etc.
    • Ensure that basic facilities, such as water and heating, are well-maintained
    • Oversee the operations of office equipment by completing preventive maintenance requirements such as calling for repairs, maintaining equipment inventories, evaluating new equipment, etc.
    • Address employee’s queries regarding office management issues (e.g., stationery, hardware, travel arrangements, etc.)
    • Anticipate the needs of others to ensure there is a seamless and positive experience
    • Perform miscellaneous job-related duties as assigned

    Qualifications

    The ideal candidate will have the following skills and qualifications:

    • 2+ years of related experience working in an office environment, performing administrative duties, and providing support to the team
    • Excellent written and verbal communication skills
    • Excellent customer service skills required
    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
    • Attention to detail and problem-solving skills
    • Proven ability to work in a fast-paced environment and stay calm under pressure
    • Solid working knowledge of office processes, computer software, and electronic communications tools
    • Bachelor’s degree in a relevant field

    Equal Opportunity Employer

    CrossBoundary is an equal opportunity employer. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to our recruiting@crossboundary.com 

    Method of Application

    Interested and qualified? Go to CrossBoundary on www.crossboundary.com to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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