Administrative Assistant at Dry Associates Investment Bank

Job Details

• Handling all phone inquiries within capacity
• Managing the reception area
• Arrange “callbacks” to protect bosses time especially when he is busy and route calls elsewhere as needed.
• Screen visitors to control interruptions
• Provide back-up data as needed to direct visitors to the relevant staff member after inquiry on what is needed
• Arrange meeting facilities and act as recording secretary, prepare action minutes
• Relieving the management of administrative detail in all projects
• Take initiative on requests and inquiries of administrative nature
• Clearly label and file product documents
• Check deadlines on incoming requests such as product purchases and redemptions
• Receiving all incoming mail and documents and forwarding to relevant departments and owners
• Handle and dispatch all international outgoing mail (Aramex & DHL)
• Receive and promptly place lunch orders with relevant restaurants. Ensuring up to date records and receipts of all foods ordered
• Ensure cuttings of audited and unaudited financials are submitted to Operations Department  

Admirable Qualities

• Effective communicator
• Professional
• Exceptional interpersonal skills
• Good listening Skills.
• Multitasking capabilities
• Organizational abilities
• Technical prowess 
• 3-5 years of experience in a high preasure environment
• Positive Attitude
• Organizational Ability
• Consistent Dependability