Administrative Assistant at Farming Systems Kenya

He/she will report tthe Senior Accountant and will undertake the following responsibilities.

• Front Office Support:
• Ensure the front office reception and overall office environment are kept clean,
• organized, and welcoming at all times
• Welcome and assist visitors, ensuring a positive and professional first impression
• Handle incoming and outgoing correspondence, ensuring timely distribution and processing.
• Administrative Support:
• Respond tinquiries from clients and visitors in a courteous and helpful manner.
• Assist in filing and archiving documents.
• Support staffs leave management and ensure accurate record-keeping.
• Provide logistical support for staff accommodation arrangements.
• Assist in planning and organizing events, workshops, or conferences.
• Prepare periodic reports on administrative activities and processes.
• Procurement Duties:
• Assist in sourcing and evaluating suppliers tmeet procurement needs.
• Prepare and manage procurement documentation, including purchase orders and supplier contracts in consultation with Senior Accountant
• Oversee the maintenance of FSK properties and coordinate repairs with service providers.
• Facilities Management:
• Ensure the availability of essential services (utilities, internet, and telephone), supplies, and amenities for staff and visitors.
• Executive Support:
• Handle correspondence related tthe Executive Director’s office and other duties as assigned.
• Draft, edit, and proofread letters, reports, presentations, and other documents on behalf of the Executive Director
• Safety and Compliance:
• Address employee safety concerns and ensure compliance with safety standards.

Other Duties:

• Perform any other duty as may be assigned by supervisor or designee from time ttime

Qualifications:

• University Degree/Diploma in Business Administration, Management, Human Resource, or a related field from a recognized institution.
• Minimum of 3 years of working experience in a busy environment.