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  • Posted: Nov 16, 2021
    Deadline: Nov 18, 2021
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  • Feed the Children is an international, non-profit relief organization that was founded in 1979 with headquarters in Oklahoma City, United States of America. In Kenya, Feed the Children was registered in 1993 under the Non-Governmental Organization Coordination Board Act. Feed the Children Kenya office’s first program in the 1990s was the Dagoretti Chil...
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    Administrative Assistant

    Station: FEED Gigiri Office -Nairobi

    Reporting to: HR/Admin Officer

    Purpose:

    To be the first point of contact for the organization and coordinate the rest of the sections in the organization ensuring excellent reception that leaves a positive lasting impression about the organization for both internal and external customers.

    Major responsibilities:

    • · Receive & schedule all visitors to the office, respond to their requests and maintain a record.
    • · Maintain and operate efficient communication through the telephone switchboard and mobile connection.
    • · Record telephone bills utilization and submit monthly report for analysis by the HR & Admin Officer.
    • · Assist with booking air tickets for the teams and other travel itinerary as per instructions from Supervisor.
    • · Coordinate reservations for the Board Room, catering for meetings and other internal meeting venues.
    • · Ensure for effective and efficient use of the photocopy and other office equipment by departments.
    • · Secure bookings of external meeting facilities as/and when required.
    • · Manage the tracking sheet to ensure smooth flow of documents from end user to the different signatories.
    • · Liaise with the Transport coordinator to keep a record of the program’s vehicles located in the Gigiri office and usage.
    • · Ensure all office repairs and breakages are reported to the operations department on time for action.
    • · Ensure cleanness of the office kitchenette and launch area is maintained at all times.
    • · Timely coordination of activities within the Administration sections.
    • · Ensure smooth flow of basic office needs kitchen provisions, water, power, rentals and garbage etc.
    • · Responsible for opening and locking of the main office block and other rooms after work hours.
    • · Maintain office security by following the laid down procedures for visitors.
    • · Manage and maintain the office Stores for accountable handling of goods in the store and proper records.
    • · Responsible for the Custody of small office equipment Cameras, phones, and other IT equipment.
    • · Support in handling HR duties when called upon.
    • · Handle any other duties as assigned by Supervisor.

    Minimum Qualifications:

    • Degree in Business Management Training in Front Office Management / Customer service.
    • Professional experience operating telephone switchboard and handling flight bookings
    • Minimum of three years of experience as Admin Assistant/Receptionist with at least 1 year in INGO set up.
    • Excellent experience in use of office equipment ie. Photocopier, Scanner, Projector and Digital cameras.
    • Good knowledge of Computer applications, MS Office packages etc.
    • Understanding of Office management systems and HR practices.
    • Understanding and ability to abide with Child Protection Policies.

    Preferred Skills

    • Excellent Communication and interpersonal skills.
    • Excellent Organizing and planning skills with attention to detail.
    • Creativity and problem-solving skills.

    Method of Application

    If you meet the requirements mentioned above please send your application and detailed CV to

    [email protected] or to

    [email protected]

    to reach us by latest 18th November 2021, please note only shortlisted applicants will be contacted.

    Feed the Children is an Equal opportunity employer

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

    View All Vacancies at Feed the Children Back To Home

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