Administrative Assistant at Integrated Staffing and Training Limited

Job Description

1. Paying suppliers, submitting and reconciling expense reports.
2. Provides administrative and clerical support with phones, scheduling, calendars, e-mails, meetings, expenses, arranges travel, and tracks travel expenses, events, filing, and research.
3. Ordering and taking stock of office supplies.
4. Maintain a contact list and provide general support to visitors
5. Assist in managing calendars and completing expense reports, timesheets and make travel arrangements for assigned leaders.
6. Develop and maintain a filing system Organizing and scheduling appointments.
7. Cover the reception desk when required and handle all administrative assistant duties such as filing, copying, binding, and scanning.
8. Taking notes and minutes in meetings and set up and maintain hard copy and electronic files according to firm standards, including performing archiving.
9. Screen calls, email, or correspondence as directed.
10. Processing and directing mail and incoming packages or deliveries.
11. Writing and issuing emails to teams and departments on behalf of teams or senior staff
12. Creates a high level of trust and confidence, acting with the utmost professionalism and discretion over the phone, through written communication, and in-person, to accomplish requests and achieve goals.
13. Organizes special projects when needed.
14. Provide a high level of customer service to assigned health, education, science, sports, engineering, interior design, construction groups.