Administrative Assistant at Kenya Medical Research - KEMRI

Vacancy No. CGHR/333/01/23

Job Description

The Administrative Assistant will be responsible for reviewing payment vouchers, surrender receipts and maintain asset register per project.

Qualifications Required:

• Diploma in Business Administration/Management, Public Administration, or any other relevant and equivalent qualification from a recognized institution.
• Proficiency in computer applications
• Fluency in spoken and written English and Swahili.
• Ability to write brief reports and keep records.

Job Description

• Maintain an inventory register ensuring all assets are recorded per project
• Examine payment vouchers and travel orders for conformity with policies and regulations.
• Review invoices from vendors against purchase orders, delivery notes and cross check with receiving staff to ensure contract requirements have been met before forwarding invoices to accounts for payments.
• Review master register against participants reimbursement forms submitted for reimbursements to ensure payments are posted against appropriate codes.
• Review petty cash transactions before payments.
• Review surrender documents before surrenders are submitted.
• Notify supervisor when discrepancies are found for correction