Administrative Assistant (Locum), GSMC at Aga Khan University Hospital

Job Purpose/Summary 

The administration assistant works as a key member of the GSMC team in ensuring that all the Academic and administrative deliverables are completed on time and in an effective manner.

Key Roles and Responsibilities 

• Assistance with the preparation of GSMC administrative documents such as budget tracking, processing invoices, petty cash management, and initiating low-value procurement of office and academic supplies. ROPs, contracts, PRs, invoices, TOR etc.
• Assisting in organizing meetings, conferences, open days, and other university events. This will also involve booking venues, arranging catering, and managing logistics.
• Providing basic HR support, such as maintaining staff records, assisting with recruitment logistics, and coordinating staff onboarding/orientation programs.
• Assisting students with basic queries regarding admissions, schedules, and general welfare, directing them to appropriate departments as needed. 
• Support communication and coordination efforts for academic programs in WhatsApp groups and offer emerging updates alongside the coordinators, manager and the teaching assistant.

Relevant Experience and Qualifications 

• Diploma or bachelor’s degree in business administration or ICT related course, Public Administration, Social Sciences for example Education, Human Resource Management, Law
• At least one to one year of administrative experience in a university, public or private sector.
• Proficiency in computer applications, including Microsoft Office Suite and sometimes Enterprise Resource Planning (ERP) systems, is a standard requirement.
• Excellent written and verbal communication skills.
• Strong organizational, communication, and interpersonal skills.
• Integrity and confidentiality.