Administrative Assistant, Makini Cambridge Curriculum at Makini High School

Job Purpose:

Provide personal administrative support to the management team and staff of the school and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Duties:

1. To prepare and manage correspondence, reports and documents.
2. To organize and coordinate meetings, conferences, travel arrangements and school open days.
3. To take, type and distribute minutes of meetings.
4. To implement and maintain online enrolment applications in School Information Systems
5. Implementing marketing initiatives at the school as prescribed by the Marketing department.
6. Support communication with parents using bulk SMS and bulk emails as well as engagement via social media platforms.
7. To maintain schedules and calendars.
8. To arrange and confirm appointments.
9. To organize internal and external events.
10. To handle incoming emails, mail and other material.
11. To set up and maintain document management systems.
12. To set up work procedures.
13. To maintain databases.
14. To communicate verbally and in writing to answer enquiries and provide information.
15. To liaise with internal and external contacts.
16. To coordinate the flow of information both internally and externally.
17. To operate office equipment