Administrative Assistant/Personal Assistant – 2 Positions at Globalhunt Associates

This is a key administrative and support role for a highly organized, proactive and dependable candidate who will work closely with the Partners.  The position will ensure smooth running of the Partners offices by managing schedules, coordinating meetings, preparing documentation and ensuring timely follow-up on assigned tasks

Key Responsibilities

• Manage the Partner diary, including scheduling, meeting coordination, and appointment confirmations
• Prepare meeting agendas, take minutes, and track action items to ensure timely follow-up
• Organize files, maintain records, and ensure all documentation is up to date and easily accessible by maintaining physical and electronic filing system
• Support in monitoring, recording, and reviewing meeting resolutions, ensuring compliance and follow-through across teams
• Prepare basic legal documents, materials and correspondence and follow Partner matters to completion
• Conduct basic legal research to support the Partner and legal team
• Manage internal and external communication on behalf of the Partners
• Liaise with clients, advocates, court officials, and departmental teams as required
• Ensure timely circulation of information, reminders, and updates to relevant parties
• Coordinate logistical aspects for the partner and the office team such as accommodation, travel and transfers at various points and destinations.
• Update work CRM, prepare and report work progress during weekly meetings

Qualifications & Experience

• Degree in Business Administration or related field
• At least 3 years’ working experience in a legal or professional services setup
• Strong organizational and administrative skills
• Ability to manage multiple tasks with accuracy and professionalism
• High level of confidentiality, integrity, and discretion.
• Experience in handling legal documentation 
• Attention to detail and confidentiality
• Demonstrate excellent interpersonal skills
• Excellent verbal and written communication skills
• Proficiency in MS Office
• High level of integrity, ability to handle confidential information, and ability to work under pressure.
• Candidate must be self-motivated to start and complete tasks with minimal supervision and within minimum time