Administrative Assistant & Receptionist -Garissa at Inkomoko

ABOUT THE OPPORTUNITY AND RESPONSIBILITIES

Inkomoko is looking for a responsible Administrative Assistant & Receptionist to support the team at the front desk and provide professional administrative support to the company. 

Specific responsibilities include:

Receptionist Duties (30% Time) 

• Ensure the office is open and closed on time 
• Complete administrative tasks while at the front desk throughout the day, including filing, photocopying, scanning, etc.
• Warmly greet visitors to a professional and welcoming front office/receptionist area, with all necessary stationery and material (e.g. pens, forms, and brochures), coffee, etc
• Answer, screen, and forward incoming phone calls and provide accurate information in person and via phone/email 

Facilities Management (20% Time) 

• Office supply management - monitors all office supplies, including the procurement processes that are followed to support timely orders, documentation, and payment.  
• Communicate to the supervisor in case of any repairs or maintenance required. 
• Reserve and prepare rooms for meetings – must be on time before meeting start, including  tech 
• Work with the Security team to ensure that all facilities are safe and secure for staff, including fire exits, etc
• Maintain a clean office environment and ensure that all offices, entrances, and rooms are kept clean daily.
• Support the supervision of the cleaning staff and contribute as needed to also cleaning duties on occasion to meet the needs of the office.
• Support the additional offices throughout the country of operation 

Administration & Operations (50% Time) 

• Assist with visitor travel needs, including arranging visas, flights, transport, hotel bookings, SIM cards, and more
• Run office errands, including moving documents to the bank, and others as needed with discretion and professionalism.
• Assist with car bookings and taxi platforms
• Support finance needs, especially as it relates to office administration, including vendor payments, gathering bids for procurement, etc
• Other duties as may be assigned from time by your supervisor 

Requirements

WHAT WE ARE LOOKING FOR

Successful candidates must navigate fast-paced environments with enthusiasm and incredible attention to detail.   

Minimum qualifications include:

• Have a high level of customer service and proactive nature to ensure office spaces are welcoming, well-stocked, and clean at all times  
• Proficiency in computer skills such as MS Word and Excel, willingness to learn new applications such as Slack and Odoo 
• Highly organized and able to keep a cleaning team on a consistent schedule 
• Holder of a Bachelor degree
• Strong communication in English.