Administrative Assistant at Sama

Key Responsibilities

• Work closely with the Administrative Coordinator to ensure that outsourced administrative services are running smoothly.
• Ensure the office is cleaned well and on time.
• Purchase office supplies and consumables on time and maintain tracker/ inventory of utilization of supplies.
• Facilitate staff travel arrangements and accommodation where necessary.
• Facilitate the smooth running of the meal and transport programmes by preparing employee lists for utilization of the services and being present during meal service and transport boarding
• Handle logistics for staff activities such as team buildings and offsite meetings as required
• Regular checks of facility to report and document any maintenance issues that may arise in a timely manner and ensure they are handled upon approval
• Manage the office main reception including handling all visitors, incoming and outgoing calls and parcels/ packages
• Work closely with the HR team to ensure all new staff are on-boarded within set timelines
• Any other duties as may be assigned by supervisor

Minimum Qualifications

• 4+ years of experience in operations, preferably in the technology industry
• 2+ years of people management experience, including managing leaders, and a strong desire to develop team members
• Bachelor’s degree, or equivalent

Preferred Qualifications

• Excellent communication and interpersonal skills
• Good team player
• Good organizational and planning skills
• Working knowledge of MS Office application