Administrative Assistant at World Agroforestry Centre (ICRAF)

Job Summary

Provide administrative support to the Landscapes for our Futures project as well as other projects within the SPACIAL Unit.

Job Description

• Organize and attend meetings and take minutes.
• Organize international workshops, including accommodation, travel, interpreters, payments, and support report development.
• Logistics for monitoring missions (travel, accommodation, per diems, accounting).
• Arrange consultancies, including contracting and management of invoices and payments.
• Contribute to managing the project budgets.
• Communication with the CIFOR counterparts regarding reporting, budgets and meetings.
• Handle travel bookings, requests and expense claims for unit’s staff in liaison with the ICRAF travel office and finance unit.

Requirements

• Bachelor’s degree in Business Administration, Social Sciences.
• At least 5 years’ experience providing administrative support to large research/development programs.
• Financial management skills.
• Excellent organizational skills including task and time management.
• Problem solving capacity with flexibility to change.

Skills

1. Interested in learning about the project.
2. Exceptional attention to detail.
3. Excellent command of spoken and written English.
4. Proficient in following up issues and meeting resolutions.
5. Excellent skills in taking notes and minutes.