Kenya Medical Research Institute (KEMRI) is a State Corporation established through the Science and Technology (Amendment) Act of 1979, which has since been amended to Science, Technology and Innovation Act 2013. The 1979 Act established KEMRI as a National body responsible for carrying out health research in Kenya.
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Track expenditure and prepare timely reports for submission to Project Manager, PIs, Partners and Donor.
Maintaining an inventory register;
Ensuring assets are insured;
Ensuring maintenance office equipment, facilities and assets; and
Generating reports on operations, maintenance and utilization.
Review financial and administrative vouchers and monitor MPESA payments.
Recommend approvals of project operating invoices and vouchers for payment.
Liaise with finance to ensure funds are available before processing LPOs and with relevant departments to ensure Request for Purchases is completed for timely procurement and delivery of project supplies.
Maintaining an inventory register and conduct unannounced inventories inspection to ensure all assets are available and maintained per schedule.
Manage office transport system, track vehicle and motorbike expenses and highlight concerns
Liaise with Human Resource on hiring and orientation of project staff.
Manage timesheet tracker per project and maintain leave schedules.
Coordinate archiving of branch files.
Coordinate branch meetings and take minutes.
Facilitate processing of travel requisitions.
Coordinate clearance of visitors to the branch and liaise with relevant departments for clearance, work permits, hotel reservations, ground transportation and office space.
Prepare welcome packet for visiting scientists.
Generating reports on operations, maintenance, and utilization
Any other related duties as may be assigned from time to time by the immediate supervisor
Vacancy Requirements:
Bachelor’s Degree in Public Administration, Political Science, Sociology, Business Administration/ Accounting/ Finance or its equivalent qualification from a recognized institution;
Minimum five years’ experience in Project administration, management, finance, accounting or relatedfield.
Knowledge of administrative, budgetary, financial, and human resources policies and procedures;
Have proficiency in computer applications.
Planning skills
Communication and reporting skills.
Team player
Interpersonal skills
Strong communication and reporting skills
Excellent personnel and financial management skills
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