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  • Posted: Sep 14, 2020
    Deadline: Not specified
  • Note: Never pay any money to any recruiter for any purpose (certificates, medical testing, interview, work kit or any other thing).
    World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.
    Read more about this company

    Administrative Officer People & Culture

    Reporting to : People & Culture Director

    Grade Level : 13

    Purpose of Position

    Provide overall administration and coordination services for the People & Culture department ensuring that the department is administratively supported to promote child wellbeing outcomes.

    Major Responsibilities

    Administrative Support to the People & Culture Directorate, 40%

    • Support the P & C department in the delivery of People & Culture services
    • Participate in the delivery of People & Culture functions including but not limited to; Recruitment, Administration of Compensation & Benefits, Employee Relations, Learning and development, Staff care and other P and C functions as may be required from time to time
    • Coordinate administrative support for the People and Culture Directorate including but not limited to offering secretariat services, consolidating reports, maintenance of office assets, equipment and maintain adequate supplies/stationary
    • Prepare correspondence on staff matters; bank, visa, certificate of service, letters.
    • Ensure effective and efficient facilitation of departmental meetings, events, activities and projects
    • Ensure timely disbursement of P & C correspondences.
    • Ensure provision of excellent front desk services to P & C visitors.

    Personnel Records and People & Culture Information Management, 30%

    • Develop and maintain a People & Culture document management system that ensures safe and orderly custody of P & C information both manually and electronically.
    • Create and ensure completeness of personnel files that meet the compliance standards
    • Ensure personnel files are up to date and are stored, updated, archived and destroyed in accordance to the WVK Policies and government regulations.
    • Support in timely retrieval of personnel files for use by P and C officers, auditors or any other authorized persons.
    • Ensure confidentiality of staff records in accordance to WVK polices and the data protection regulations.
    • Maintain up to date key P & C records including, Polices, Business processes, Organizational structures, Annual Operations Plans etc

    Management of People & Culture Information Systems, 20%

    • Ensure that all People related data captured in the HRIS is 100% complete and correct
    • Build capacity of staff and line Managers on utilization of People & Culture information System
    • Conduct ESS/MSS orientation for new / existing staff and managers to ensure staff data on OP is always 100% updated.
    • Create and update frameworks for enabling OP System functionality and ensure that staff are correctly pinned for correctness of data.
    • Liaise with the P&C users on a regular basis to ensure that Our People data is accurate
    • Run regular HRIS Reports to ensure that error rates are maintained at 0%
    • Generate reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions
    • Ensure accurate and timely submission of annual employee census report

    Collaboration & Networks, 5%

    • Actively participate in roll out of P & C initiatives
    • Participate in committees and taskforces, as assigned
    • Participation in Inter agency workgroups and other Networks

    Any other Duty assigned by supervisor or designee 5%

    • Participate in Trans teams and support other initiatives by partners in the spirit of integration
    • Any other duties as might be assigned from time to time

    Knowledge, Skills and Abilities

    • Must have a university degree in Human Resource Management, Information Sciences, Social sciences or related field
    • A professional Diploma in Human Resources Management is required if the first degree is not in HRM
    • Must be a member of a recognized member of IHRM
    • A minimum of three years’ experience in human resources generalist role
    • Experience in use of Human Resources Information System
    • Proficiency in computer applications.
    • Experienced in cross-cultural environment.
    • Must be conversant with the local and international labor legislations
    • Experience in records management

    Method of Application

    Interested and qualified? Go to World Vision Kenya on to apply
  • Send your application

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