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  • Posted: Sep 14, 2020
    Deadline: Not specified
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    World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.
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    Administrative Officer People & Culture

    Reporting to : People & Culture Director

    Grade Level : 13

    Purpose of Position

    Provide overall administration and coordination services for the People & Culture department ensuring that the department is administratively supported to promote child wellbeing outcomes.

    Major Responsibilities

    Administrative Support to the People & Culture Directorate, 40%

    • Support the P & C department in the delivery of People & Culture services
    • Participate in the delivery of People & Culture functions including but not limited to; Recruitment, Administration of Compensation & Benefits, Employee Relations, Learning and development, Staff care and other P and C functions as may be required from time to time
    • Coordinate administrative support for the People and Culture Directorate including but not limited to offering secretariat services, consolidating reports, maintenance of office assets, equipment and maintain adequate supplies/stationary
    • Prepare correspondence on staff matters; bank, visa, certificate of service, letters.
    • Ensure effective and efficient facilitation of departmental meetings, events, activities and projects
    • Ensure timely disbursement of P & C correspondences.
    • Ensure provision of excellent front desk services to P & C visitors.

    Personnel Records and People & Culture Information Management, 30%

    • Develop and maintain a People & Culture document management system that ensures safe and orderly custody of P & C information both manually and electronically.
    • Create and ensure completeness of personnel files that meet the compliance standards
    • Ensure personnel files are up to date and are stored, updated, archived and destroyed in accordance to the WVK Policies and government regulations.
    • Support in timely retrieval of personnel files for use by P and C officers, auditors or any other authorized persons.
    • Ensure confidentiality of staff records in accordance to WVK polices and the data protection regulations.
    • Maintain up to date key P & C records including, Polices, Business processes, Organizational structures, Annual Operations Plans etc

    Management of People & Culture Information Systems, 20%

    • Ensure that all People related data captured in the HRIS is 100% complete and correct
    • Build capacity of staff and line Managers on utilization of People & Culture information System
    • Conduct ESS/MSS orientation for new / existing staff and managers to ensure staff data on OP is always 100% updated.
    • Create and update frameworks for enabling OP System functionality and ensure that staff are correctly pinned for correctness of data.
    • Liaise with the P&C users on a regular basis to ensure that Our People data is accurate
    • Run regular HRIS Reports to ensure that error rates are maintained at 0%
    • Generate reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions
    • Ensure accurate and timely submission of annual employee census report

    Collaboration & Networks, 5%

    • Actively participate in roll out of P & C initiatives
    • Participate in committees and taskforces, as assigned
    • Participation in Inter agency workgroups and other Networks

    Any other Duty assigned by supervisor or designee 5%

    • Participate in Trans teams and support other initiatives by partners in the spirit of integration
    • Any other duties as might be assigned from time to time

    Knowledge, Skills and Abilities

    • Must have a university degree in Human Resource Management, Information Sciences, Social sciences or related field
    • A professional Diploma in Human Resources Management is required if the first degree is not in HRM
    • Must be a member of a recognized member of IHRM
    • A minimum of three years’ experience in human resources generalist role
    • Experience in use of Human Resources Information System
    • Proficiency in computer applications.
    • Experienced in cross-cultural environment.
    • Must be conversant with the local and international labor legislations
    • Experience in records management

    Method of Application

    Interested and qualified? Go to World Vision Kenya on careers.wvi.org to apply
  • Send your application

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