Job Vacancies at World Vision

Reporting to : Senior Manager- People & Culture

Grade Level : 14

Purpose of Position

Provide timely recruitment and employee contract management for WVK to promote child wellbeing outcomes.

Major Responsibilities

Recruitment & Selection, 40%

• Provide staffing services to the National Office ensuring that World Vision recruits the right people in the right place at the right time.
• Ensure achievement of World Vision’s diverse staffing needs by providing proactive sourcing; accountable, transparent, and focused recruitment processes; and expert support to hiring managers
• Provide technical guidance to the hiring managers in the development of job descriptions and ensure that proposed jobs are subjected to hay evaluation and are aligned to the approved WVK structures.
• Coordinate and guide the selection process including short listing and interviewing candidates
• Conduct candidates screening in accordance to the WVK Polices
• negotiate pay package for successful candidates and extend employment offers to successful candidates
• Provide timely updates to the Hiring managers and P & C teams to ensure smooth staff orientation and induction.
• Ensure timely management of recruitment related conflicts and disputes
• Provide timely reports i.e. recruitment plans, interview reports and recruitment status reports.

Employee Contract Management, 30%

• Administer employment contracts, ensuring that appointments, contract renewals, contract extensions and separations are effected timely as per policy.
• Coordinate changes in employee movement including acting appointments, promotions transfers, deployments, special appointments, to ensure timely appointments and advise payroll accordingly.
• Track respective Grants Cycle and ensure timely staff contracts renewals and extensions and non-renewals are effected.
• Ensure compliance of Contract management process with employment legislation to avoid litigation.
• Process staff separations owing to resignations, terminations, retirements, end of contracts, death among others to ensure timely update of such changes on staff records, People & Culture Information System and payroll processes and work with hiring managers to ensure timely replacements of such separated staff who need to be replaced.
• Ensure completeness and correctness of staff data on People & Culture Information Systems and conduct periodic reviews to ensure that errors are maintained at 0%
• Provide accurate and timely contracts management status reports.

Work Force planning & Grants Acquisition, 20%

• Collaborate with Directors to ensure timely development and implementation of Work Force Plans (WFP)
• Provide recruitment expertise during the Proposal development/ grant acquisition process to ensure that proposed grants have the right structures, staffing levels and Job Descriptions that meet the required standards.
• Identify and analyze staffing needs from the WFP and the Grants Acquisition process and collaborate with line managers for strategic prepositioning of staffing capacity.
• Develop and ensure updated pool of qualified candidates Contextualization and implementation of Diversity plan

Collaboration and networks 5%

• Actively participate in roll out of P & C initiatives
• Participate in committees and taskforces, as assigned
• Participation in Inter agency workgroups and other Networks

Any other Duty assigned by supervisor or designee 5%

• Participate in Trans teams and support other initiatives by partners in the spirit of integration
• Any other duties as might be assigned from time to time

Knowledge, Skills and Abilities

• Must have a university degree in Human Resource Management or related
• A professional diploma in Human Resources Management is required if the first degree is not in HRM
• Must be a member of a recognized human resources professional body with appropriate Certificate of Practice
• A minimum of four years’ experience in human resources
• Experienced in recruiting, interviewing and conducting job evaluations.
• Have knowledge of HR Information system
• Proficiency in computer applications.
• Experienced in cross-cultural environment.
• Must be conversant with the local and international labor legislations

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Reporting to : People & Culture Director

Grade Level : 14

Purpose of Position

Provide timely coordination of staff onboarding, total rewards administration, staff care and performance management initiatives for WVK to promote child wellbeing outcomes.

Major Responsibilities

Total Rewards Administration, 40%

• Ensure that compensation and benefits programs are aligned to the WVK Total Rewards Philosophy and are competitively positioned within the local and international labour markets.
• Administer compensation and benefit programmes for all staff (national staff, International staff, contract employees, temporary, casuals, volunteers etc) in accordance to WVK Policies
• Facilitate the understanding of Compensation and benefits programmes through on-going communication, policy, and process development.
• Facilitate the conducting of regular targeted compensation and benefits surveys and benchmarking and prepare reports and recommendations to management for review and decision making to ensure WVK is positioned as an attractive employer
• Ensure proper management of service contracts relating to compensation and benefits including procurement, contracting and conducting regular performance reviews to ensure services are offered in accordance to the Service Level Agreements and achievement of cost effectiveness and value for money for WVK.
• Ensure timely enrollment and termination of staff and their dependents into all benefits programs as appropriate.
• Ensure timely and accurate payroll and out of payroll payment of employees every month
• Ensure timely preparation and payment of final dues to separating employees and t processing of gratuities and leave allowances for staff.
• Ensure timely remittance of all staff deductions to all statutory bodies.
• Prepare a monthly reconciliation report on payroll data with data from HRIS(OP) to ensure data accuracy and integrity.

Staff Orientation, 20%

• Facilitate effective induction and orientation for new hires at all levels in line with WVK policies on Staff Orientation.
• Conduct orientation session for new staff to ensure that new staff understand all World Vision Policies and sign all requisite documents
• Review all new staff documents to ensure completeness ahead of forwarding them for employee files creation

Performance Management, 20%

• Support staff during the probation period to ensure timely setting of probationary goals, assessments and confirmations.
• Coordinate the implementation of the annual performance management cycle to ensure timely performance planning, performance reviews and conducting of performance appraisals
• Collate information from performance appraisals processes to guide management in decision making including consideration for PIPS, awards of merit increases, Recognition etc)
• Ensure timely uploading of appraisal information & Scores to the Human Resources Information system

Staff Care, 10%

• Coordination the provision of staff care & Support for World Vision Kenya
• Ensure timely deployments of interventions to build capacity for staff well-being across the National Office so that employees can achieve balance in work responsibilities and other aspects of life.
• Ensure peer support activities in the organization are available and well-coordinated and provide peer support as and when required.
• Provide regular updates to staff on the Staff Wellness Programs to encourage uptake for increased staff wellness
• Conduct regular review of the staff wellness programs and interventions deployed to inform usage and or provide information to management for decisions making

Collaboration and networks 5%

• Actively participate in roll out of P & C initiatives
• Participate in committees and taskforces, as assigned
• Participation in Inter agency workgroups and other Networks

Any other Duty assigned by supervisor or designee 5%

• Participate in Trans teams and support other initiatives by partners in the spirit of integration
• Any other duties as might be assigned from time to time

Knowledge, Skills and Abilities

• Must have a university degree in Human Resource Management or related
• A professional diploma in Human Resources Management is required if the first degree is not in HRM
• A minimum of four years’ experience in human resources
• Must be a member of a recognized member of IHRM with a practicing license
• Experienced as a HR Generalist is required with greater focus on administration of compensation, benefits, staff care and performance management
• Knowledge and experience in administration of staff benefits including medical insurances, Pension schemes, insurance covers including GPA, WIBA, Group Life etc, NHIF, NSSF, NITA,
• Training as a Pension Trustee is an added advantage
• Experience in payroll processing in a large organization
• Knowledge and experience of managing payroll deductions and their remittances
• Experience in use of Human Resources Information system
• Proficiency in computer applications.
• Experienced in cross-cultural environment.
• Must be conversant with the local and international labor legislations

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Reporting to : People & Culture Director

Grade Level : 13

Purpose of Position

Provide overall administration and coordination services for the People & Culture department ensuring that the department is administratively supported to promote child wellbeing outcomes.

Major Responsibilities

Administrative Support to the People & Culture Directorate, 40%

• Support the P & C department in the delivery of People & Culture services
• Participate in the delivery of People & Culture functions including but not limited to; Recruitment, Administration of Compensation & Benefits, Employee Relations, Learning and development, Staff care and other P and C functions as may be required from time to time
• Coordinate administrative support for the People and Culture Directorate including but not limited to offering secretariat services, consolidating reports, maintenance of office assets, equipment and maintain adequate supplies/stationary
• Prepare correspondence on staff matters; bank, visa, certificate of service, letters.
• Ensure effective and efficient facilitation of departmental meetings, events, activities and projects
• Ensure timely disbursement of P & C correspondences.
• Ensure provision of excellent front desk services to P & C visitors.

Personnel Records and People & Culture Information Management, 30%

• Develop and maintain a People & Culture document management system that ensures safe and orderly custody of P & C information both manually and electronically.
• Create and ensure completeness of personnel files that meet the compliance standards
• Ensure personnel files are up to date and are stored, updated, archived and destroyed in accordance to the WVK Policies and government regulations.
• Support in timely retrieval of personnel files for use by P and C officers, auditors or any other authorized persons.
• Ensure confidentiality of staff records in accordance to WVK polices and the data protection regulations.
• Maintain up to date key P & C records including, Polices, Business processes, Organizational structures, Annual Operations Plans etc

Management of People & Culture Information Systems, 20%

• Ensure that all People related data captured in the HRIS is 100% complete and correct
• Build capacity of staff and line Managers on utilization of People & Culture information System
• Conduct ESS/MSS orientation for new / existing staff and managers to ensure staff data on OP is always 100% updated.
• Create and update frameworks for enabling OP System functionality and ensure that staff are correctly pinned for correctness of data.
• Liaise with the P&C users on a regular basis to ensure that Our People data is accurate
• Run regular HRIS Reports to ensure that error rates are maintained at 0%
• Generate reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions
• Ensure accurate and timely submission of annual employee census report

Collaboration & Networks, 5%

• Actively participate in roll out of P & C initiatives
• Participate in committees and taskforces, as assigned
• Participation in Inter agency workgroups and other Networks

Any other Duty assigned by supervisor or designee 5%

• Participate in Trans teams and support other initiatives by partners in the spirit of integration
• Any other duties as might be assigned from time to time

Knowledge, Skills and Abilities

• Must have a university degree in Human Resource Management, Information Sciences, Social sciences or related field
• A professional Diploma in Human Resources Management is required if the first degree is not in HRM
• Must be a member of a recognized member of IHRM
• A minimum of three years’ experience in human resources generalist role
• Experience in use of Human Resources Information System
• Proficiency in computer applications.
• Experienced in cross-cultural environment.
• Must be conversant with the local and international labor legislations
• Experience in records management

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Reporting to : Program Effectiveness and Impact Director

Grade Level : 17

Purpose of Position

To provide overall leadership and management in the design, fund raising and implementation of all Policy and Advocacy interventions for the National office to enhance child wellbeing and sustainability of programs of World Vision Kenya in the communities. This position will also provide leadership in engagements with Government Ministries, Departments and Agencies at the National and County levels. The position holder must be able live out and communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.

Major Responsibilities

Technical Leadership and Management, 30%

• Provide leadership in the designing policy and advocacy interventions in the Technical Programmes and adaptation by the Area Programmes
• Provide leadership in conducting regular analysis of external landscape and generate briefs to inform policy and advocacy decisions by the Technical Programmes and Area Programmes
• Provide technical assistance to the Technical programmes in utilizing evidence from the field to develop Quality position papers, engagement briefs, policy briefs and budget briefs
• Provide leadership in enabling the linkages and engagement of staff and partners in networks and coalitions that promote improved sustainable wellbeing of most vulnerable children
• Provide leadership in the linkages of advocacy issues from the National level to International levels
• Review and approve all reports on advocacy as integrated in the Technical Programme reports from the field
• Prepare and produce advocacy briefs and reports for dissemination to various internal and external stakeholders
• In collaboration with the Design, Monitoring, Evaluation and Learning unit ensuring effective utilization of the policy and advocacy approaches as per the partnership and donor standards
• Develop the policy and advocacy operating business plan in collaboration with the other technical managers and departments
• Develop practical tools in monitoring and evaluation of policy and advocacy policies.
• Develop operating business plan for the technical area in collaboration with the other technical leads and departments.

Government Relations, 20%

• Develop and maintain an Online register of all relevant Government Ministries, Departments and Agencies that the organization needs to maintain relationship for strategic regular engagements at the National and County levels
• Maintain updated contacts and profiles of all Cabinet Secretaries/ Ministers, Principle Secretaries and other key government VIPs that are accessible by SLT from time to time
• Develop the organization’s Annual Government’s Engagement Plan with clarity on the objectives for engagement, targets and responsibilities of Senior Leadership Team and Senior Management Team
• Provide technical assistance to Technical Managers in ensuring represent the organization in high level technical working groups and sector working groups, that focus on child wellbeing issues and influence decisions being made in such platforms
• Ensure that the relevant Government Ministries, Departments and Agencies at the National and County level are regularly updated on the organizations plans and reports, this includes disseminating the organization’s annual plans, budgets and annual reports to strategically targeted Government officials and offices
• Lead the planning and coordination of high level Government engagements that require the involvement and participation of the Senior Leadership team at the National and County levels; including engagements with the Executive, National Assembly, the Senate and other Constitutional offices
• Ensure that the Senior Leadership Team and Senior Management Team are regularly informed of key Government policy, legislative and administrative decisions that affect Child wellbeing, and the implications of such decisions
• Track and report on progress and achievements from all Government engagements at the National and County levels
• Coordinate the hosting of VIP events and visitors with the relevant programmes and departments.
• In collaboration with the relevant departments and communications, provide support and advice to the National Director on drafting letters, writing talking points and speeches for government engagements
• In collaboration with EARO, engage with Ministry of Foreign Affairs on the Host Country Agreement as it relates to World Vision so as to capitalize on all potential benefits under the Privileges and Immunities Act
• Continually research and appraise the SLT on all appropriate Protocol business processes, policies and procedures; and make recommendations for their consideration when there are significant changes in the regulatory environment that affect WV’s status as a Diplomatic mission/ Registration

Donor Engagement and Fund raising, 20%

• In collaboration with Resource Acquisition and Management unit, develop and market quality capacity statements, concepts and proposals to increase funding portfolio for Policy and Advocacy
• In coordination with RAM Department develop annual growth plans for Policy and advocacy in line with the NO strategy
• In collaboration with RAM, actively engage in funding negotiations with support offices and donors in alignment with Regional Grants Acquisition & Management Strategy & the Regional Working Group Decisions
• Reach out to, and engage with, current and potential donors and pursue new funding opportunities
• Provide advice on donor management (government/private donors and support offices) ensuring proper resolutions
• Provide support to RAM in responding to appropriate request for applications for bilateral and multilateral sources in coordination with relevant SOs and management of grant funded program
• Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently

Monitoring, Accountability and Innovation, 15%

• Ensure quality programming, innovative designs, monitoring, evaluation, reflection, learning and reporting of all advocacy interventions
• Promote research, documentation and scaling up of best practices
• Ensure the development of policy and advocacy capacity to focus strategically on initiatives which generate high quality programing leading to measurable and sustainable development
• Ensure proper management and stewardship of donor and organizational resources
• Ensure that findings and recommendations from various accountability mechanisms such as Peer Review, Operational and Finance Audits, Program evaluations, Program Capability Review, are acted upon in a timely and effective manner
• Develop departmental risk register, ensure its implementation to mitigate risks and ensure accountability
• Monitor the implementation of the advocacy related audit recommendations

Staff capacity development and performance management, 10%

• Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team
• In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.
• Assess and plan for staff capacities/competencies
• Engage appropriate SMEs for identified training gaps
• Facilitate capacity building of staff on technical modules,
• Staff supervision and guidance to ensure overall quality and comprehensive management of technical program

Any other Duty assigned by supervisor or designee 5%

• Serve as a member of the Senior Management Team
• Participate and contribute in other committees and task forces as appointed by the Senior Leadership Team from time to time
• Perform any other duty as may be assigned by supervisor or designee from time to time

Knowledge, Skills and Abilities

The following may be acquired through a combination of formal or self-education, prior experience or on-the job training;

• The position holder should have a Master’s degree in either Social Sciences, Political Sciences, International Relations, Development Studies or other relevant fields
• Minimum of 10 years’ experience in Development work, Social services, Child Protection; with a thorough understanding of all areas of project management cycles in a complex, international development organization. 5 years should have been at a managerial level
• Training or certification in Portfolio and/or Program Management with accredited institutions.
• Extensive knowledge and experience on Governance, Justice, Law and Order, Global development issues and Human Rights Instruments, Policy Research and Analysis, Public Policy and Advocacy
• Significant experience in engagements with Government Ministries, Departments and Agencies including interacting with high level Executive arm of Government, National Assembly, the Senate and other Constitutional offices
• Extensive experience of working with networks and coalitions on Economic & Social Rights Advocacy Issues
• Experience in working with citizens’ groups, non-state and state institutions in undertaking social accountability initiatives
• Demonstrated track record in proposal development, funding acquisitions and grant management for major donors preferred
• Good understanding of the Humanitarian industry
• The position holder must be results oriented and team a player
• Excellent communication and presentation skills in English
• Knowledge of World Vision International working systems, policies and standards will be an advantage

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Reporting to : Director - Program Effectiveness & Impact

Grade Level : 17

Purpose of Position

To provide overall leadership and management of the Integrated Health and WASH Technical Program that successfully supports World Vison Kenya’s efforts to promote Child wellbeing Outcomes in line with World Vision Kenya strategy.

Major Responsibilities

Technical Leadership and Management,30%

• Provide leadership in the management and implementation of the Integrated Health and WASH Technical Program in the National office
• In collaboration with the finance unit, ensure planning and budgeting, project funding, expenditures and process are aligned and operating smoothly.
• Lead the designing and adaptation of Technical Program
• Lead the setting-up of the technical standards to be adhered to by all implementing staff and partners
• Approve the technical detailed implementation plans
• Prepare and produce technical program reports for dissemination to various stakeholders
• Review and approve all the technical reports prepared from the field
• Work closely with Strategy & Program Effectiveness unit to develop practical tools in monitoring and evaluation of the Technical Program
• Develop operating business plan for the technical area in collaboration with the other technical managers and departments
• Ensure that advocacy is integrated in the Technical Program.

Monitoring, Accountability and Innovation, 20%

• Ensure quality programming, innovative designs, monitoring, evaluation, reflection, learning and reporting of all projects in the Technical program
• Promote research, documentation and scaling up of best practices
• Ensure the development of the TP capacity to focus strategically on initiatives which generate high quality programing leading to measurable and sustainable development
• Ensure proper management and stewardship of donor and organizational resources
• Ensure that findings and recommendations from various accountability mechanisms such as Peer Review, Operational and Finance Audits, Program evaluations, Program Capability Review, are acted upon in a timely and effective manner
• Develop departmental risk register, ensure its implementation to mitigate risks and ensure accountability.

Donor Engagement and Fund raising, 20%

• In collaboration with the Resources Acquisition & Management Team, develop and market quality concepts, proposals, partner profiles and capacity statements to increasing funding portfolio for the technical program and related grants
• In coordination with RAM Department develop annual growth plans for the technical program area in line with the National Office strategy.
• Actively engage in funding negotiations with support offices and coordination with RAM Department and in alignment with Regional Grants Acquisition & Management Strategy & the Regional Working Group Decisions
• Provide advice on donor management (government/private donors and support offices) ensuring proper resolutions
• Provide support to RAM in responding to appropriate request for applications for bilateral and multilateral sources in coordination with relevant SOs and management of grant funded program
• Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently.

Collaboration and Advocacy, 20%

• In coordination with Program Effective and Impact Director and Support Offices, develop and maintain pro-active relationships with bilateral and multilateral representatives in the country.
• Maintain effective communications and pro-active relationships with Support Office partners, including visits by donors.
• In coordination with the Program Effective and Impact Director, develop and maintain good relationships with national government ministries, other NGOs and the development sector in general.
• In coordination with the Senior Management Team ensure implementation of Partnership initiatives, capacity building of national office staff and knowledge sharing within the NO.
• In coordination with the PE&I Director, and program staff, participate in national level coalitions on specific advocacy issues.
• In the spirit of twin citizenship, contribute to knowledge sharing and collaborative learning through internal avenues such annual reflection forum

Team Management, 5%

• Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team.
• In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.
• Assess and plan for staff capacities/competencies.
• Engage appropriate Subject Matter Experts for identified training gaps
• Facilitate capacity building of staff on technical modules, through trainings, workshops, On the Job Training and technical backstopping etc.
• Provide Staff supervision and guidance to ensure overall quality and comprehensive management of technical program

Any other Duty assigned by supervisor or designee 5%

• Perform any other duty as may be assigned by supervisor or designee from time to time
• Participate and contribute in committees and task forces as may be signed from time to time

Knowledge, Skills and Abilities

• Bachelor’s degree in Human Medicine, Bachelor in Nursing or related health sciences and a Master’s degree in Public Health, Epidemiology or Sexually & Reproductive Health / Maternal and Child Health, Nutrition or any other related health/nutrition specialties.
• Minimum of 10 years’ experience with a thorough understanding of all areas of project management cycles in a complex, international development organization especially in development and Relief Projects. 5 years should have been at a managerial level.
• Training or certification in Portfolio and/or Program Management with accredited institutions.
• Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferred.
• The position holder must be results oriented and team a player.
• Deep knowledge of WVI working systems, policies and standards will be an advantage

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Reporting to : Director - Program Effectiveness & Impact

Grade Level : 17

Purpose of Position

To provide overall leadership and management of the Child learning and Resilience Technical Program that successfully supports World Vison Kenya’s efforts to promote Child wellbeing Outcomes in line with World Vision Kenya strategy.

Major Responsibilities

Technical Leadership and Management,30%

• Provide leadership in the management and implementation of the Child Learning and HH resilience Technical Program in the National office
• In collaboration with the finance unit, ensure planning and budgeting, project funding, expenditures and process are aligned and operating smoothly.
• Lead the designing and adaptation of Technical Program
• Lead in the setting-up of the technical standards to be adhered to by all implementing staff and partners
• Approve the technical detailed implementation plans
• Prepare and produce technical program reports for dissemination to various stakeholders
• Review and approve all the technical reports prepared from the field
• Work closely with Strategy &P Program Effectiveness unit to develop practical tools in monitoring and evaluation of the Technical Program
• Develop operating business plan for the technical area in collaboration with the other technical managers and departments
• Ensure that advocacy is integrated in the Technical Program;

Monitoring, Accountability and Innovation, 20%

• Follow up with APs to submit information on RC & families affected by emergencies.
• Conduct monitoring visits to the APs and report management issues which require follow up actions.
• Review Annual Progress Reports and Christmas Cards for APs to ensure quality and timeliness.
• Support field teams adhere to Sponsorship business processes & standards.
• Support in Monitoring the utilization of Community GNs

Donor Engagement and Fund raising, 20%

• In collaboration with RAM, develop and market quality concepts, proposals, partner profiles and capacity statements to increasing funding portfolio for the technical program and related grants
• In coordination with RAM Department develop annual growth plans for the technical program area in line with the NO strategy
• Actively engage in funding negotiations with support offices and coordination with RAM Department and in alignment with Regional Grants Acquisition & Management Strategy & the Regional Working Group Decisions
• Provide advice on donor management (government/private donors and support offices) ensuring proper resolutions
• Provide support to RAM in responding to appropriate request for applications for bilateral and multilateral sources in coordination with relevant SOs and management of grant funded program
• Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently.

Collaboration and Advocacy, 20%

• In coordination with Program Effective and Impact Director and Support Offices, develop and maintain pro-active relationships with bilateral and multilateral representatives in the country.
• Maintain effective communications and pro-active relationships with Support Office partners, including visits by donors.
• In coordination with the Program Effective and Impact Director, develop and maintain good relationships with national government ministries, other NGOs and the development sector in general.
• In coordination with the Senior Management Team ensure implementation of Partnership initiatives, capacity building of national office staff and knowledge sharing within the NO.
• In coordination with the PE&I Director, and program staff, participate in national level coalitions on specific advocacy issues.
• In the spirit of twin citizenship, contribute to knowledge sharing and collaborative learning through internal avenues such annual reflection forum

Team Management, 5%

• Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team.
• In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.
• Assess and plan for staff capacities/competencies.
• Engage appropriate Subject Matter Experts for identified training gaps
• Facilitate capacity building of staff on technical modules, through trainings, workshops, On the Job Training, technical backstopping etc.
• Staff supervision and guidance to ensure overall quality and comprehensive management of technical program

Any other Duty assigned by supervisor or designee 5%

• Perform any other duty as may be assigned by supervisor or designee from time to time
• Participate and contribute in committees and task forces as may be signed from time to time

Knowledge, Skills and Abilities

• The position holder should have a Bachelor’s degree in Education, early childhood education, pre-primary education or any related field and a Master’s degree in project management, early childhood education, Education, pre-primary education or related field.
• Minimum of 10 years’ experience with a thorough understanding of all areas of project management cycles in a complex, international development organization especially in development and Relief Projects. 5 years should have been at a managerial level.
• Training or certification in Portfolio and/or Program Management with accredited institutions.
• Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferred.
• The position holder must be results oriented and team a player.
• Deep knowledge of WVI working systems, policies and standards will be an advantage.

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Reporting to : Program Effectiveness and Impact Director

Grade Level : 17

Purpose of Position

To provide overall leadership and management of the Child Protection & Participation Technical Program that successfully supports World Vison Kenya’s efforts to promote Child wellbeing Outcomes in line with World Vision Kenya strategy

Major Responsibilities

Technical Leadership and Management, 30%

• Provide leadership in the management and implementation of the Integrated Child Protection and Participation Technical Program in the National office
• In collaboration with the finance unit, ensure planning and budgeting, project funding, expenditures and process are aligned and operating smoothly.
• Lead the designing and adaptation of Technical Program
• Lead the setting-up of the technical standards to be adhered to by all implementing staff and partners
• Approve the technical detailed implementation plans
• Prepare and produce technical program reports for dissemination to various stakeholders
• Review and approve all the technical reports prepared from the field
• Work closely with Strategy &P Program Effectiveness unit to develop practical tools in monitoring and evaluation of the Technical Program
• Develop operating business plan for the technical area in collaboration with the other technical managers and departments
• Ensure that advocacy is integrated in the Technical Program.
• Take lead in the implementation of the Child and Adult Safeguarding Policy at the National Office ensuring that Policy is well socialized and implemented in compliance to the WV Partnership standards.

Monitoring, Accountability and Innovation, 20%

• To ensure quality programming, innovative designs, monitoring, evaluation, reflection, learning and reporting of all projects in the Technical program
• Promote research, documentation and scaling up of best practices
• Ensure the development of the TP capacity to focus strategically on initiatives which generate high quality programing leading to measurable and sustainable development
• Ensure proper management and stewardship of donor and organizational resources
• Ensure that findings and recommendations from various accountability mechanisms such as Peer Review, Operational and Finance Audits, Program evaluations, Program Capability Review, are acted upon in a timely and effective manner
• Develop departmental risk register, ensure its implementation to mitigate risks and ensure accountability

Donor Engagement and Fund raising, 20%

• In collaboration with RAM, develop and market quality concepts, proposals, partner profiles and capacity statements to increasing funding portfolio for the technical program and related grants
• In coordination with RAM Department develop annual growth plans for the technical program area in line with the NO strategy
• Actively engage in funding negotiations with support offices and coordination with RAM Department and in alignment with Regional Grants Acquisition & Management Strategy & the Regional Working Group Decisions
• Provide advice on donor management (government/private donors and support offices) ensuring proper resolutions
• Provide support to RAM in responding to appropriate request for applications for bilateral and multilateral sources in coordination with relevant SOs and management of grant funded program
• Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently

Collaboration and Advocacy, 20%

• In coordination with Program Effective and Impact Director and Support Offices, develop and maintain pro-active relationships with bilateral and multilateral representatives in the country.
• Maintain effective communications and pro-active relationships with Support Office partners, including visits by donors.
• In coordination with the Program Effective and Impact Director, develop and maintain good relationships with national government ministries, other NGOs and the development sector in general.
• In coordination with the Senior Management Team ensure implementation of Partnership initiatives, capacity building of national office staff and knowledge sharing within the NO.
• In coordination with the PE&I Director, and program staff, participate in national level coalitions on specific advocacy issues.
• In the spirit of twin citizenship, contribute to knowledge sharing and collaborative learning through internal avenues such annual reflection forum

Team management, 5%

• Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team.
• In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.
• Assess and plan for staff capacities/competencies.
• Engage appropriate SMEs for identified training gaps
• Facilitate capacity building of staff on technical modules, through trainings, workshops, OJT, technical backstopping etc.
• Staff supervision and guidance to ensure overall quality and comprehensive management of technical program
• Provide technical support and Matrix supervision to all staff implementing the TP in the field ensuring quality of work is sustained

Any other Duty assigned by supervisor or designee 5%

• Perform any other duty as may be assigned by supervisor or designee from time to time
• Participate and contribute in committees and task forces as may be required.

Knowledge, Skills and Abilities

• A Bachelor’s degree in Education or social sciences and Master’s degree in education, social sciences, gender, counselling psychology or related fields.
• Minimum of 10 years’ experience with a thorough understanding of all areas of project management cycles in a complex, international development organization especially in development and Relief Projects. 5 years should have been at a managerial level.
• Training or certification in Portfolio and/or Program Management with accredited institutions.
• Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferred.
• The position holder must be results oriented and team a player.
• Deep knowledge of WVI working systems, policies and standards will be an advantage

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Reporting to : JFA Secretariat Director

Grade Level : 14

Purpose of Position

To provide support to the Joining Forces Alliance for Children in Kenya Secretariat in implementing its Communication and Visibility plan. The position is responsible for Media engagements; ensuring meaningful Child participation in decision making; and generating evidence for Child Protection Advocacy.

Major Responsibilities

Planning and Implementation 25%

• Provide technical support in the development of an Annual Communications and Visibility Plan with clear outputs, targets and budget
• Lead the implementation of the Communications and Visibility plan, through developing monthly work plan with targets, and involvement of JFA-Kenya organizations in undertaking the activities in the plan
• Develop and present a monthly report on the progress made on the implementation of the Communications and visibility plan;
• Contribute to the JFA-Global learning platforms on Communications and Visibility
• Develop the JFA-Kenya’s specific media engagement plan as informed by the objectives and targets in the Communications and Visibility Plan, and ensure involvement of JFA-Kenya organizations in its implementation

Media Engagements, 25%

• Establish and Maintain the JFA-Kenya Media engagement database embedded in an on-line platform
• Develop Media packs (press statements, position statements, opinion pieces, talking notes, prerecorded clips) and other forms of Media briefs as informed by the key messages and targeted audience
• Providing communications advice including effectively preparing JFA-Kenya Spokespersons (Country Director and nominate Technical specialists) for meaningful Media engagement.

Meaningful Child participation in Child Protection Advocacy, 25%

• Develop an annual JFA-Kenya Child Participation plan, with specific objectives and targets
• Ensure the implementation of JFA-Kenya Child Participation plan through the involvement of JFA-Kenya organizations
• Lead documentation of Children voices from various parts of the Country
• Contribute to the linkages of Children Voices to National, Regional and International Policy dialogue platforms
• Develop Child friendly feedback packages on children voices and ensure dissemination to children in various parts of the Country Facilitate APs to implement local level advocacy through the CVA model and ensure that communities are empowered to demand for their rights and hold service providers accountable to promote effective service delivery.

Knowledge Management for Child Protection Advocacy, 20%

• Guided by the JFA-Kenya Advocacy Plan collect and analyze data on various forms of violence against children
• Develop evidence based position papers and policy briefs for reference and use for advocacy
• Provide assistance in the mobilization and meetings with key National level stakeholders as guided by the Power analysis and stakeholder mapping report

Any other Duty assigned by supervisor or designee 5%

• Perform any other duty as may be assigned by supervisor or designee from time to time

Knowledge, Skills and Abilities

• Minimum of a Bachelor’s degree in Communications, Social Science, Development Studies, Political Science, Law, Public Administration or any other relevant field from a recognized University.
• Minimum of 4 years’ experience in:
• Designing, and implementing Communications and Visibility Plans
• Involvement in Child Protection Advocacy and facilitating Child participation in Government led decision making process
• Working with civil society organizations, networks and coalitions