Administrative Secretary at KUSCCO Ltd

Ref: QS/AS/11/2022

Job Purpose:

To provide administrative support to the Board of Directors, C.E.O, Senior Managers, Stakeholders and Staff.

Job Description:

• To manage the C.EO’s diary/itinerary and facilitate his work plan.
• To schedule and co-ordinate Board meetings.
• Prepare confidential and sensitive documents/reports for board/C.E.O for flow of information.
• Responsible for safe custody for all confidential files and documents; ensure minimum delay in retrieval when required.
• Book and coordinate the C.E.O’s /Board travel itinerary both local and international trips and ensuring that all expenses related to the trips are processed.
• Handling mail and correspondences, typing minutes of the BOD and all office correspondence.
• Screening calls, e-mails, receiving clients from all levels of seniority and directing them to appropriate sections for actions and feed-back.  
• Perform any other duties assigned by the C.E.O.

Qualifications:

• Higher Diploma in Secretarial Studies or equivalent from a recognized institution.
• Certified Public Secretary (CPS-K) or equivalent.

Skills and Desired Qualities:

• Listening Skills
• People management
• Report writing skills
• Able to handle difficult customers with diplomacy and tact.
• Knowledge and experience of working with accounting packages.

Experience:

• Minimum 3 years relevant experience.