Administrator – Campus Services (Western Campus) at KCA University (KCAU)

Job Objective

• The job holder will oversee facilities maintenance, manage transport services, and ensure smooth operations and compliance with statutory health and safety regulations, as well as other relevant requirements for a safe working environment in the Western Campus.

Duties and Responsibilities

• Prepare Campus management board reports for decision-making within the Campus.
• Ensure an excellent customer care experience by developing mechanisms that guarantee exceptional service delivery to clients.
• Ensure that the facilities at the Campus are adequate and in good working order to support student learning effectively.
• Coordinate general office administration, including customer care, cleaning, housekeeping, and messengerial duties.
• Coordinate all necessary maintenance works to ensure facilities and university properties are in a suitable condition.
• Coordinate office cleanliness and maintenance to enhance compliance with policies and standards on the maintenance of the work environment and to create an appealing work environment that enhances staff performance.
• Work out projections for office equipment and furniture based on Faculty and Departmental needs.
• Identify and recommend short- and long-term needs related to infrastructure maintenance.
• Ensure efficient space allocation, furniture allocation, and furniture arrangement.
• Ensure that all vehicles on Campus meet the necessary operational requirements, including insurance, road licenses, and inspection reports.
• Assist in the preparation of monthly, quarterly, and annual reports for the Central Services Department to inform decision-making.
• Ensure compliance with statutory health and safety regulations and other relevant requirements for a safe working environment.
• Perform any other duties and responsibilities as may be assigned from time to time by the Supervisor or Management.

Qualifications And Experience

• Bachelor’s Degree in Administration, Business Management, Logistics or related courses from an accredited/recognised University.
• A Master’s Degree in Administration, Business Management, Logistics or related courses is an added advantage.
• 3 years of experience in Office Administration, Marketing, Customer Care, Events Organization, Transport Logistics, Fleet Management, Catering Services, or related roles.

Other Skills And Competencies

• Proficiency in MS Office Suite and databases.
• Good organisational and planning skills.
• Good interpersonal and communication skills.
• Excellent written and verbal communication.
• Problem-solving skills.
• Ability to work under very tight deadlines.
• Ability to handle urgent assignments.
• Agility, flexibility, and ability to work in a team.