Administrator at Delsco

Job Purpose:

The incumbent will be accountable for the overall business administration activities with an aim of improving efficiency in operations to foster business growth.

Responsibilities:

• Accurate and timely delivery of correspondence
• Developing and implementing office policies
• Managing communication among stakeholders
• Records and filing management
• Managing inventory of office supplies in accordance to company policy
• Managing company events, meetings and travel schedules

Main Activities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements:

• At least 4 years’ experience as an administrative officer in a busy environment
• Knowledge of office management systems and procedures
• Proven prior experience in managing travel schedules
• Working knowledge of office equipment, like printers
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail, problem-solving skills and a critical thinker
• Females between the ages of 26 – 35 are encouraged to apply

Remuneration:

• Gross salary range of KES 30,000 – 40,000 depending on experience with an option of reviewing upwards after 3 months’ probation based on performance

Start date:

• Immediately