Administrators at Oasis Healthcare

Location: Keroka, Busia

Main Purpose: The Administrator is accountable for provision of expert management services to the (medical, dental, physiotherapy, etc.) practice. These services are predominantly those of financial management and staff management.

Duties and Responsibilities shall include but not limited to:

The Administrator will be accountable to the Chief Executive Officer for:

• The performance of staff other than practitioners
• The organizational review and personnel management function for a team of staff carrying out a range of clerical, technical and professional activities
• Provision of accurate and timely financial data
• Development of organization systems to maximize productivity in the workplace
• Development of business plans to meet the objectives of the practice and its Directors
• Maintenance of the assets of the practice
• Continuous review of the operating environment of the practice
• Public Relations and marketing.
• Recruitment, induction, and training of staff other than practitioners.
• Determination of the work of these staff, including position definition, task types and task allocation in response to the needs of the practice.
• Development and review of systems of staff performance appraisal and training needs analysis.
• Review of the performance of staff.
• Reward (+/-) staff within parameters agreed with the Chief Executive Officer.
• Development and maintenance of appropriate human resources systems.
• Assistance to Clinical services manager with recruitment of practitioners
• Development and maintenance of systems of accounting for all monies earned by the practice and expended by the practice and allocations to practitioners as appropriate.
• Preparation of meaningful and timely financial reports as required by the CEO
• Preparation of statutory reports and accounts.
• Provision of payroll services to the clinic.
• Maintenance of records.
• Collection of debt.
• Training of staff as appropriate.
• In consultation with the CEO and clinical services manager, determination of goals and objectives for the practice for (1-3) years.
• Preparation of budgets and annual plans to meet the objectives of the practice and the directors
• Develop comprehensive knowledge about the business and its development practices, its marketing activities, prospective clients, and the trends for the industry
• Analyze current and past expense budgets, sales, service deficiencies, and revenues.
• Engage in market research in order to identify new opportunities for business
• Explain to potential customers about the various benefits offered by company services; following them up so as to close the business deals
• Respond to queries and complaints from clients as regards the company’s products; this should be done in a timely fashion
• Develop business proposals for existing and new customers
• Develop innovative strategies for retaining clients; this includes undertaking interviews in order to get feedback and incorporate it into the growth plan
• Development of staff competencies in line with plan requirements.
• Develop strategies for change and growth.
• Development and maintenance of equipment registers, including depreciation schedules.
• Schedule and ensure routine and non-routine maintenance of equipment.

Job Requirements

• Bachelor’s degree in Business related course
• Must be a CPA Holder.
• Leadership and team-building experience.
• Ability to do planning, devise and review systems for operational efficiency and control.
• Skills in accounting and business reporting.
• Knowledge of relevant legislation.
• Knowledge of employment conditions.
• Decision making competence.