Assistant Director Supply Chain Management at Bandari Maritime Academy

BMA/23/SCM/2

Job Specification: 

• The Officer will be responsible to the Director/CEO for the management of supply chain management activities. 

Duties and Responsibilities: 
The duties and responsibility of the Assistant Director, Supply Chain Management will include the following:

• Providing and be responsible for rendering procurement professional advice to the Accounting Officer;
• Overseeing the development and interpretation of Supply Chain Management policies and manuals;
• Ensuring compliance of Procurement and Disposal Act 2015 and Regulations; 
• Issuing guidelines on implementation and interpretation of the Public Procurement and Asset Disposal Act and its attendant regulations; 
• Introducing modern inventory management techniques and approaches; 
• Overseeing the implementation of e-government Supply Chain Management strategies; 
• Interpreting international trade agreements/policies related to Supply Chain Management; Participating in negotiations matters pertaining to Supply Chain Management; 
• Maintaining of professional standards and practices in the Supply Chain Management department; 
• Aligning the Academy procurement plan to the budget plan; 
• Initiating policy review on procedures, rules and regulations; 
• Providing guidance in the overall Supply Chain policy and management; 
• Providing overall guidance on contract design and management; 
• Providing guidance on disposal of Academy’s inventory and other assets; 
• Maintaining an Academy asset register; 
• Advising on quality assurance on goods, works and services; 
• Ensuring statutory reports are submitted to the Authority, National Treasury and any other Government Agencies; 
• Ensuring timely disclosure of information on procurement opportunities and awarded contracts as well as publishing of tenders; 
• Ensuring cordial supplier relationships;
• Overseeing the annual and quarterly Stock taking process as required to ensure optimum stock levels are maintained; 
• Managing procurement processes, risk analysis and mitigation, integrating, stock control, supplier evaluation and business intelligence; 
• Preparing, implementing and monitoring of the divisions’ budget; 
• Ensuring preparation of procurement plans in the departments within the Academy; and, 
• Developing of divisional reports. 

Person Specification: 
For appointment to this grade a Candidate must have the following: 

• Bachelor degree 
• Master degree in any of the following fields: Purchasing and Supply Management, Logistics, Business Administration, Commerce, Entrepreneurship, Law or any other relevant qualification from a recognized institution; 
• Must have relevant experience of at least ten (10) years, four (4) of which must be at a management position. 
• Proficiency in computer applications 
• Registered member of Kenya Institute of Supply Management or equivalent in good standing.
• Fulfil the requirements of Chapter Six of the Constitution.