Assistant Office Administrator I - 3 Positions at Kakamega County

Duties and Responsibilities

• Take oral dictation;
• Manage e-office;
• Word and data processing;
• Operate office equipment;
• Attend to visitors/clients;
• Handle telephone calls and appointments;
• Maintain office diary and travel itineraries;
• Ensure security of office records,
• Equipment and documents including classified materials;
• Prepare responses to simple routine correspondences;
• Establish and monitor procedures for record keeping of correspondences and file movements;
• Maintain an up to date filing system in the office;
• Ensure security, integrity and confidentiality of data;
• Manage office protocol and etiquette;
• Supervise office cleanliness; and
• Manage petty cash.

Requirements for Appointment 

For appointment to this grade, an officer must have:

• Served in the grade of Assistant Office Administrator II or Office Administrative Assistant I, Job Group CPSB 10/’J’ for a minimum period of three (3) years; and
• Diploma in Secretarial Studies from the Kenya National Examinations Council.

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 100 w.p.m.);
  • Typewriting III (50 w.p.m)/Computerized Document Processing III;
  • Business English III/Communications II;
  • Commerce II;
  • Office Practice II;
  • Office Management III/Office Administration and Management III; and
  • Secretarial Duties II.
• Certificate in Public Relations and Customer Care course lasting not Less than two (2) weeks from the Kenya School of Government or any other recognized institution;
• Certificate in Computer Applications from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.