Assistant Office Administrator at Kenya National Bureau of Statistics (KNBS)

Monthly Remuneration:
 Basic Salary: Kshs. 46,500 - Kshs. 70,500
House Allowance: Kshs. 8,000
 Commuter Allowance: Kshs. 8,000

Terms of Employment: Permanent and Pensionable 

Job Purpose:

• Reporting to the Manager, Administration, the jobholder will be responsible for undertaking activities in the assigned office.

Key responsibilities

• Typing letters and memos;
• Taking oral dictation;
• Managing e-office;
• Ensuring security of office equipment and records including classified materials;
• Operating office equipment;
• Attending to visitors/clients;
• Maintaining office diary;
• Handling enquiries;
• Maintaining schedules of meetings;
• Preparing responses to routine correspondence;
• Maintaining proper record keeping of correspondence and file movement;
• Ensuring security, and confidentiality of information;
• Managing office protocol and etiquette;
• Handling telephone calls and appointments;
• Undertaking any other duties lawfully assigned by the supervisor.

Requirements for Appointment

• Kenya Certificate of Secondary Education, mean grade C- (minus);
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya
• National Examinations Council in the following subjects:
  • Typewriting III (50 w.p.m) Computerized Document Processing III;
  • Shorthand III (110 w.p.m);
  • Business English III/Communication II;
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
• Proficiency in computer applications