Business Support Assistant FT at World Food Programme (WFP)

JOB PURPOSE

To deliver a limited number of routine business support tasks, to ensure that staff are effectively supported.  

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.
Experience: Two or more years of experience in general administrative work.

Language: Fluency in both oral and written English. Intermediate knowledge of other UN language would be an advantage.

KEY ACCOUNTABILITIES (not all-inclusive)

What you will do:

•  Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.
•  Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.
•  Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.
•  Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.
•  Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.
• Contribute to keeping accurate inventory records through physical check and maintenance of lists/database, and arrange disposal of identified equipment and materials, strictly following supervisor’s instructions and WFP assets management guidelines