Chief Manager Finance at Kenya Bureau of Standards

Reporting Relationships

• Reports to Director Finance & Strategy

Direct Reports

• Manager, Management Accounts,
• Manager, Financial reporting,
• Manager, Levy Inspection,
• Assistant Manager, Payroll

Indirect Reports

• Assistant Manager Financial Accounting
• Assistant Manager Receivables
• Assistant manager Payables
• Assistant Manager Levy
• Assistant Manager Management Accounts
• Assistant Manager-Finance Coast Region
• Regional Accountants (North Rift region, South Rift region, Mt. Kenya region, Northeastern region, Lake Region)

Job Purpose

Provides strategic leadership in finance and accounting services through the development, implementation, monitoring, maintenance, and review of finance policies, strategies, and procedures to improve the financial health of the organization; and oversees the collection of Standards Levy in compliance with the provisions of the Standards Levy Order for the purposes of facilitating and supporting KEBS mandate on Standards, Metrology and Conformity Assessment (SMCA) with an annual budget of KES 6 Billion. This is to promote local, regional, and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals. Articulates KEBS position on matters of Finance and negotiates on behalf of the organization at National, Regional and International level to enhance sustainability of KEBS operations.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities

• Provides Leadership and is accountable for the development, implementation, monitoring, and review of finance policies, strategies, and procedures to improve the financial health of KEBS for the realization of KEBS mandate on Standards, Metrology and Conformity Assessment (SMCA), United Nations Sustainable Development Goals, Kenya Vision 2030 and African Union Agenda 2063.
• Provides leadership in prudent financial management through implementation and maintenance of effective, efficient and transparent internal control systems, management, and financial accounting systems to ensure that financial transactions are recorded and reported accurately in compliance with the relevant laws and regulations.
• Oversees and is responsible for the development, implementation, and monitoring of the annual corporate budget and Medium Term Expenditure Framework in compliance with provisions of Public Finance Management Act and Regulations;
• Oversees the implementation of the Standards levy order through the collection and reconciliation of Standards Levy to enhance the revenue base and ensure financial sustainability of the organisation for purposes of delivery of KEBS mandate;
• Provides leadership and is responsible for management of appropriate financial controls to safeguard KEBS resources and ensure that resources are used prudently;
• Provide leadership and is accountable for the development and review of quarterly and annual financial statements in compliance with the requirements of International Public Sector Accounting Standards (IPSAS), Public Finance Management Act (PFM) and other reporting guidelines;
• Oversees financial planning using projection models and other financial tools and disseminates the information to the various internal and external stakeholders for effective financial management.
• Provides leadership in tax planning and management to ensure compliance to relevant laws, minimize financial loss and improve cash management;
• Provides leadership in creating and maintaining financial linkages and partnerships with National, Regional and International organizations to enhance efficiency in delivery of KEBS mandate;
• Provides leadership in articulating KEBS position on matters of finance and negotiates on behalf of the organization at National, Regional and International level to enhance sustainability of KEBS operations;
• Provides leadership in the establishment, implementation, monitoring, evaluation, and improvement of Management systems adopted by KEBS for purposes of ensuring efficiency, effectiveness, and sustained customer satisfaction in the department;
• Oversees and is accountable for performance management and productivity improvement in the department;
• Oversees and is responsible for the development and implementation of the Risk Management Framework in the department to mitigate against the negative effects of risks and take advantage of opportunities;
• Oversees and is accountable for the development and implementation of business continuity strategies to ensure resilience and sustainability of department’s processes, products and services;
• Oversees identification and is responsible for provision of the department’s human and physical resources for effective implementation and achievement of strategic objectives;
• Oversees adherence to Service Charter commitments and compliance with Service Level Agreements (SLA) and Memoranda of Understanding (MOU’s) with Agent banks and other principals to safeguard against risks and enhance compliance.

Operational Responsibilities / Tasks

• Oversees the development and implementation of work plans, budget, Medium Term Expenditure Framework and procurement plans in the department.
• Provides strategic leadership in collection of revenues, disbursements and reconciliations to enable KEBS to meet her financial obligations and safeguard resources to ensure delivery of the corporate objectives;
• Provides technical advice to the Director Finance and Strategy and the other directorates on matters of finance to ensure efficient and cost effective running of the organization in realization of KEBS mandate;
• Oversees the development, maintenance and control of corporate databases and accountable documents for purposes of safeguarding KEBS physical and information assets;
• Provides leadership in the development and implementation of the department’s resource mobilization strategies to enhance revenue base and ensure financial sustainability;
• Oversees the setting of targets, reviews and approves departmental performance targets, monitors implementation and submits performance reports to the Director Finance and Strategy;
• Oversees the preparation and submission of board papers and management papers in relation to finance matters for review by the Director Finance and Strategy;
• Oversees the implementation of NSC resolutions in relation to Finance matters to fulfil KEBS mandate;
• Provides technical advice to legal department and acts as an expert witness in courts, tribunals and legal committees on issues related to finance;
• Liaises with both internal and external auditors to ensure timely and expeditious auditing and oversees the resolution of issues raised by internal and external financial audits;
• Approves departmental and corporate expenditures;
• Oversees the development of staff competencies in the department through formal training programs, mentorship, coaching, on-the-job training, to be able to deliver the department’s objectives; and
• Assigns duties and approves leave for the direct reports;

Job Dimensions:

 Financial Responsibility

• Accountable for the department’s budget of approximately KES 58 Million
• Manages working capital of approximately KES 1Billion.
• Oversees collection of standards levy of approximately KES 700 Million
• Implementation of cost minimization and resources optimization strategies in the organization.

Responsibility for Physical Assets

• Provides oversight for Corporate physical and intangible assets database;
• Responsible for physical/intangible assets in the department

Decision Making / Job Influence

Makes:

• Strategic decisions
• Operational decisions
• Financial decisions

Working Conditions

• Works predominantly within the office with expected exposure to pressure associated with impact of financial decisions;
• Expected travels within and outside the country

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s degree in business related field
• Master’s in business related degree;

Professional Qualifications / Membership to professional bodies

Professional Qualifications

• Certified Public Accountant, CPA (K);
• Chartered Financial Analyst (CFA);or
• Certified Investment and Financial Analyst (CIFA)
• Association of Chartered Certified Accountants (ACCA).

Membership to professional bodies

• Institute of Certified Public Accountant of Kenya (ICPAK) and in good standing;
• Institute of Certified Investment and Financial Analyst (ICIFA) and in good standing;
• Institute of Chartered Accountants (ICA) and in good standing or
• Chartered Financial Analyst Institute (CFAI) and in good standing.

Previous relevant work experience required.

• At least 10 years’ relevant experience out of which 5 years must have been in a management level

Functional Skills, Behavioural Competencies/Attributes:

Functional

• Financial management skills,
• Auditing skills,
• Strategic management skills ,
• Analytical skills,
• Investigation skills,
• Negotiation skills,
• Project management skills,
• Information, communication, and technology skills,
• Leadership skills,
• Presentation skills,
• Report writing skills,

Behavioural

• Counselling skills.
• Problem solving skills.
• Time management skills.
• Communication skills.
• Interpersonal skills .