Credit Administration Officer, Registry at Sidian Bank

JOB PURPOSE

The job holder will be responsible for managing the credit documentation process for facilities granted to customers by the bank and to ensure that all credit is adequately secured before disbursement and during the lifetime of the facility.  In addition to this, the role-holder will undertake any other duty as assigned by the Manager- Credit Administration or Director, Credit Risk Department.

KEY RESPONSIBILTIES 

• Securities Quality Assurance & Administration
• Custodianship
• Customer Service
• Compliance & Policy Implementation: 

MAIN ACTIVITIES

Securities Quality Assurance & Administration: 

• Receive documents from the disbursement officers and validate the same to ensure conformity to set standard. Any deficiencies to be highlighted and communicated to the relevant parties for remedial action to be taken. 
• Maintain proper diaries to monitor compliance with respect to renewable securities such as guarantees, valuation reports, insurances, land rent and rates. 
• Follow up with branches and all business units to ensure 100% compliance with respect to insurance renewals, payment of rent and rates and revaluation of securities. 
• Facilitate release of securities in line with the laid down procedures.
• Update the securities register in T24 with new securities and security release as well to ensure accurate record of security details in the system. 

Custodianship:

• Filing security documents and other credit related documents in a systematic manner to ensure ease of retrieval whenever need arises.
• Ensure safe custody of all securities documentation in the designated holding areas/strong rooms
• Control lodgment and withdrawal of securities documentation from the designated holding areas/strong rooms
• Ensure adherence to dual control system in accessing the securities vault and other holding areas
• Maintain a well updated securities movement register
• Attend to queries relating to securities and documentation such as request for copies of documents

Customer Service:

• Respond to all queries relating to clearance of facilities for drawdown and perfection of securities 
• Ensure prompt and precise respond to customer queries via email and phone in line with set customer service standards

Compliance & Policy Implementation: 

• Ensure compliance with internal policies and procedures relating to lending and other areas that touch on day to day operations.
• Actively participate in all audit processes and ensure the department achieves a satisfactory rating both in internal and external audits.

DECISION MAKING AUTHORITY

• Decision making is well guided by the policy

ACADEMIC BACKGROUND

• Bachelor’s Degree in Business studies or Economics from a recognized university.

WORK EXPERIENCE

• At least two (2) years’ experience in advances securities, lending, credit administration, debt management or any other area that involves critical use of analytical skills within the bank.
• Experience with NTSA and MPSR will be an added advantage.

SKILLS & COMPETENCIES

• Knowledge in legislation relating to perfection of securities and requirements by regulating bodies.
• Good understanding of the CBK Prudential guidelines
• Good understanding of Sidian Bank’s Credit risk policy.

PROFESSIONAL CERTIFICATION

• Professional Banking qualification (ACIB) or Credit Administration