Data Coordinator at Kenya Medical Research - KEMRI

KMR/6 Vacancy No. FN-012-11-2020
Reports to: Study Coordinator
Locations: Suba/Rongo
Duration: 7 Months

Qualifications:

• Bsc. Computer Science/Information Technology/Business Information Technology or any other related field
• At least 3 years of Experience is a similar position

Duties and responsibilities:

• The Data Coordinator works closely with the various study coordinators to ensure that the study-specific protocol and SOPs are adhered to and all study forms are accurately and completely filled. She/he maintains smooth data collection and management process, and maintains IT equipment at the SAPPHIRE Study sites.
• Enhances the quality of data by ensuring proper collection and accurate documentation of information
• Monitors every functional department to ensure that SOPs are being followed
• Ensures that all DCFs are accurately and consistently completed. Identifies any queries and channels them to staff to rectify.
• In liaison with the laboratory technologist coordinator, ensures that the specimen collected is accurately labeled.
• Ensures that the laboratory results print outs are correctly transcripted to the study DCFs
• Ensures that a temperature log is maintained daily
• Works closely with the community health team to ensure that all follow up visits, missed visits, and tracing attempts are accurately documented
• Cross checks for consistency across all participants’ documents
• Reports any protocol violations to the study coordinator
• Ensures that data faxing occurs in a timely manner
• Responds to QC reports and implements the necessary changes in a timely manner
• Identifies study specific training needs for staff and refers appropriately
• Maintains a training log and staff attendance sheet
• Supervises training for newly hired staff
• Directly oversees that lab data quality is maintained
• Ensures privacy and confidentiality
• Performs other duties as may be assigned to him/her by the study coordinator
• Maintains and ensures smooth operation of the following:
  • Pharmacy accountability system
  • Lab accountability system
  • Computers/printers (hardware and software)
• Assists the data team in daily data fax of study forms
• Assists in conduct of data cleaning and data quality queries
• Assists study coordinator and/or study administrator with writing programs/generation of various reports (e.g., ‘Participants’ scheduler’; ‘Daily recruitment record’; ‘Community Health Worker field performance’; ‘drugs accountability reports)
• Maintains security and integrity of participant data including the control of access to the data cabinet and computers at all times
• Assures timely and accurate record transmission to central data center
• Assists in quality control supervision and ongoing training to achieve and maintain high standards of data collection, storage and processing
• Works in a professional and ethical manner with competence, accountability and integrity

Other required skills:

• Have leadership qualities, personnel and team management
• Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders.
• Demonstrated innovation and creativity
• Experience Working with Open MRS and other Medical records System
• Extensive data management and analytical experience
• Excellent communication and interpersonal skills