Deputy County Head of Office at Catholic Relief

Job Summary:

The Deputy County Head of Office – Isiolo will facilitate the achievement of project objectives through coordinating and reporting on all project activities and providing technical guidance and advice to staff and implementing partner(s) advancing Catholic Relief Services’ (CRS) work serving the poor and vulnerable. The coordination and relationship management skills of the Deputy County Head of Office will ensure that the project for which you are responsible applies best practices and constantly works towards improving the impact of its benefits to those we serve.

S/he will work closely with the County Head of Office, and in coordination with Technical Leads and Deputy Head of Programs, to ensure strong and effective management systems are in place and program implementation is carried out with high quality and efficiency. 

Job Responsibilities:

• Organize and lead the implementation of all assigned project activities as outlined in the detailed implementation plan in line with CRS program quality principles and standards, donor requirements, and good practices.
• Ensure learning properly accompanies project activities throughout the project cycle. Support accountability through coordinating project evaluation activities and guiding partners in their efforts to reflect on project experiences. Analyze implementation challenges and report any inconsistencies and/or gaps to inform adjustments to plans and implementation schedules.
• Support the Head of Office in coordinating local project stakeholders and serve as the liaison between them and the project team to mobilize local actors and promote project activities and impact.
• Supervise and perform ad-hoc inspections of various processes and resources at project sites to ensure timely project activities implementation and adherence to established process standards and procedures.
• Coordinate and oversee working relationships with all local project stakeholders and serve as the liaison between them and the project team to mobilize local actors and promote project activities and impact.
• Help identify, assess and strengthen partnerships relevant to the project, applying appropriate application of partnership concepts, tools and approaches while maintaining relationships with key staff of consortium partner organizations and government officials.
• Contribute to coordination of the roles and activities of staff from other consortium member organizations in implementation in line with CRS partnership principles.
• Analyze implementation challenges and report any inconsistencies and/or gaps to inform adjustments to plans and implementation schedules.
• Establish a safe environment for sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to deficiencies.
• Enhanced networking and representation of Nawiri at the lower administrative units: sub counties wards and community levels.
• Capacity build and Support Nawiri LIP-Caritas Isiolo in proper tracking of resources used for project activities through periodic activities/budget reviews and effective follow up to track the spending's against the plan and ensure they are implemented within the budget frame in compliance with financial programme requirements
• Ensure proper tracking of resource use for project activities through periodic budget reviews and follow-up with and assistance to implementing partner.
• Support and coordinate capacity building and technical support activities to ensure assigned project activities are implemented per project guidelines and standards.
• Ensure project documentation for assigned activities is complete with all required documents and is filed per agency and donor requirements. Assist with preparation of trends analysis reports and documentation of case studies and promising practices

Personal Skills 

• Excellent strategic, analytical, systems thinking, and problem-solving skills, with capacity to see the big picture and ability to make sound judgment and decisions.
• Strong relations management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.
• Team leadership abilities
• Proactive, resourceful, solutions-oriented and results-oriented
• Able to live in an environment where everyday comforts may not be readily available.  
• Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.

Required/Desired Foreign Language 

• Excellent written and verbal communication skills in English; ability to draft and edit reports.
• Excellent verbal communication skills in Kiswahili.
• Dialects local to Isiolo County a plus.

QUALIFICATIONS

Typical Background, Experience & Requirements:

Education and Experience

• Bachelor’s degree in Development or related field.
• Minimum of 4 years work experience in a non-profit, development, and/or humanitarian organization with progressive responsibilities.
• Staff management experience and abilities that are conducive to a learning environment. 
• Experience working with projects funded by multiple public donors, including USAID. 
• Experience in stakeholder management and establishing and strengthening community partnerships. 
• Knowledge of procurement and general office administrative/management issues
• Proficient in MS Office package (Excel, Word, PowerPoint, Visio), Web Conferencing Applications, and information management systems.
• Experience working and living in Isiolo County a plus.